Facilities Coordinator (Soft Services) - West

CBRE; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading real estate services firm in Singapore is seeking a Facilities Coordinator to manage clients, vendors, and contractors for effective facility operations. This role involves overseeing procedures, addressing inquiries, and ensuring compliance with waste disposal and recycling standards. Ideal candidates will have a diploma or degree with 2-3 years of relevant experience and strong skills in vendor management. Advanced Microsoft Office proficiency is essential.

Qualifications

• 2-3 years of job-related experience required.
• Strong understanding of work routines and standards needed.
• Ability to calculate advanced figures such as percentages and discounts.

Responsibilities

• Coordinate clients, vendors, and contractors.
• Acknowledge client inquiries and collect work orders.
• Monitor waste disposal and recycling activities.

Skills

Vendor Management

Intermediate problem-solving skills

Organizational skills

Advanced Microsoft Office (Word, Excel, Outlook)

General Math Skills

Education

Diploma or Degree

Job description

About the Role:

As a CBRE Facilities Coordinator (Soft Services), you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Vendor Management - Cleaning ,landscape ,pest control ,waste management skill and building repair work
• Main point of contact for organizing site inspection with client

What You’ll Need:

• Diploma or Degree with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team clearly and concisely.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.

CBRE, Inc. is an Equal Opportunity and Aff… (Women/Minorities/Persons with Disabilities/US Veterans)