Facilities Coordinator

OCS GROUP (S) FACILITY SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading facility services provider in Singapore is seeking a candidate for a role focusing on reception, facilities coordination, and administrative support. The ideal applicant will have a diploma in Business Administration or Facilities Management and at least 5 years of experience in office administration or facilities. Responsibilities include greeting visitors, coordinating with vendors, and maintaining records. A customer service mindset and strong communication skills are essential. The position offers a salary range of $2,800 - $3,500.

Qualifications

• Minimum 5 years of experience in office administration or facilities coordination.
• Ability to work independently and as part of a team.

Responsibilities

• Greet and attend visitors in a professional manner.
• Manage incoming calls and correspondence.
• Support day-to-day facilities operations.

Skills

Strong communication skills

Customer service mindset

Organizational skills

Attention to detail

Ability to multitask

Education

Diploma in Business Administration or Facilities Management

Job description

Job Responsibilities

Reception & Front Desk

• Greet and attend visitors in a professional and courteous manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Handle meeting room bookings, visitor registration, and access passes.
• Receive, sort, and distribute mail, courier packages, and deliveries.

Facilities Coordination

• Support day-to-day facilities operations, including office maintenance, cleaning, pantry, and security services.
• Coordinate with vendors, contractors, and service providers for repairs, preventive maintenance, and scheduled works.
• Monitor office supplies, pantry stock, and equipment to ensure availability.
• Assist in workplace safety, health, and compliance requirements.
• Raise purchase requisitions, process invoices, and track expenses related to facilities and office services.
• Support space planning, office moves, and minor refurbishment projects.

Administrative Support

• Maintain accurate records of facilities activities, contracts, and service agreements.
• Assist in coordinating company events, staff activities, and meetings as required.
• Provide general administrative support to the Facilities/Operations team.

Job Requirements

• Diploma or equivalent qualification in Business Administration, Facilities Management, or related field.
• Minimum 5 years of related experience in office administration, or facilities coordination role.
• Strong communication and interpersonal skills, with a customer service mindset.
• Good organizational skills with attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• Location: Tuas West.
• Working hours: 8.30am – 5.30pm (Mon to Fri).
• Company transport pick up from Boon Lay MRT.
• Remuneration: $2,800 - $3,500