Facilities Contracts Executive

SCIENTEC CONSULTING PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A consulting firm in Singapore is seeking a professional for contract management duties. Responsibilities include overseeing maintenance contracts, working on records management, conducting audits, and improving workflows. The ideal candidate should have 2-5 years experience in contract and facilities management, with strong knowledge of IM compliance. Competitive salary offered, up to $5000 per month, for a period of 11 months.

Qualifications

• 2-5 years of relevant working experience.
• Relevant experience in contract management and facilities management.
• Good knowledge in IM and its compliance.

Responsibilities

• Oversee current maintenance contracts and ensure compliance.
• Work with colleagues on contract drafting and record management.
• Conduct regular audits to ensure inspection checks.
• Review and implement new systems for department operations.
• Identify improvements in existing contracts and workflows.
• Develop new processes for situations lacking SOPs.

Skills

Contract management

Facilities management

Records management

Digitalization

Job description

Location: Yio Chu Kang
Hour: Mon-Fri office hour
Salary: Up to $5000 per month
Period: 11 months

• Oversee that current maintenance contracts are managed in compliance with contract terms and records of these contracts are up-to-date.
• Work with department colleagues on contract drafting, records management, management of contractors and their works.
• Conduct regular audits with colleagues to ensure inspection checks are conducted accordingly.
• Review existing systems or implement new systems to streamline, support and enhance existing department operations (E.g.: drawing management, key management, car park management, tenancy management, etc.).
• Review existing contract for improvements.
• Review of existing workflows for opportunities of digitalization.
• Review of existing SOPs and forms for various department situations especially emergency and work with relevant staff to develop new processes for situations with no SOPs (E.g.: Food poisoning, crowd management, etc.).
• Any other tasks/projects assigned that will enhance the department effectiveness and compliance.

Requirements

• 2-5 years of relevant working experience
• Relevant experience in contract management and facilities management.
• Good knowledge in IM and its compliance.
• Good knowledge in records management and IM4L.

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Chee Yung Chen (Zack) - R23112910
ScienTec Consulting Pte Ltd – 11C5781