Facilities and General Affairs Manager

Samsung Electronics America; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

A leading technology company in Singapore is seeking a skilled professional to manage general affairs functions, overseeing budgets and administrative duties. The ideal candidate will have at least 8 years of managerial experience and a Bachelor's degree. Strong leadership and communication skills are essential for this role, which also involves vendor management and compliance oversight.

Qualifications

• Minimum of 8 years of experience in a managerial role managing general affairs management.

Responsibilities

• Oversee and manage all aspects of the company's general affairs functions.
• Monitor the facility management budget, resources and assets.
• Manage administrative functions in office premises.

Skills

Strong leadership and organizational skills

Excellent communication and interpersonal skills

Proficient in Microsoft Office Suite and other relevant software

Education

Bachelor's degree in business administration or a related field

Job description

Position Summary

This role will be responsible for overseeing and managing all aspects of the company's general affairs functions, including providing leadership, implement operational policies and procedures to improve efficiency and productivity. Managing a team of both direct and indirect cross-functional team.

Role and Responsibilities

• Monitor the facility management budget, resources and assets allocated to facility operations such as maintenance, repairs and renovations
• Manage administrative functions in office premises e.g. (Room Booking Managements, In-house Starbucks Vendor Managements, stationary, security management)
• Manage vendor relationships and negotiate contracts for various services related to general affairs including insurance policy management
• Manage a team of Executive Assistants that providehigh-levelsupportto the leadership team
• Provide business traveler with seamless arrangement on the travel arrangements and accommodations
• Manage the full spectrum ofevent planning and executing campaigns range from webinar, conference, town hall
• Coordinate reception operations and administrative procedure in the office to ensure efficiency and smooth workflow
• Ensure compliance with legal and regulatory requirements related to general affairs
• Address the expat arrangement related matter, e.g. apartment, vehicles
• Responsible for logistics and generaloffice operation, e.g. office relocation, renovation project
• Facilitate in Business relates license renewal and other activities relate with authority and compliance
• Be accountable for the budget, expenses and track regular financial reports

Skills and Qualifications

• Bachelor's degree in business administration or a related field
• Minimum of 8 years of experience in managerial role managing general affairs management
• Strong leadership and organizational skills
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite and other relevant software

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