Facilities Admin Executive

Sodexo Singapore Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading facilities management company in Singapore seeks a candidate to manage invoicing, support client projects, and handle administrative tasks. The role requires at least a Diploma in Facilities Management and relevant experience. Strong skills in time management and familiarity with statutory OH&S requirements are essential. This position offers a collaborative environment focused on continuous improvement.

Benefits

Daily Lunch provided

Qualifications

• Minimum a Diploma in Facilities Management or its equivalent.
• A proven background in the field of facility or similar related discipline.
• Working knowledge of statutory requirements in OH&S.

Responsibilities

• Ensure adequate format and content of invoices by category of spend.
• Escalate Collections and DO/PO issues as needed.
• Provide administrative support for the operation of the departments.

Skills

Time management

Teamwork

Computer literacy

Self-motivation

Education

Diploma in Facilities Management or equivalent

Tools

Microsoft Office

Microsoft Access

Job description

Working Location: MSD 50 Tuas West Drive

Working Days: Mon - Fri

Working Hours: 8:00am - 5:00pm

Daily Lunch provided

Key responsibilities

• Ensure adequate format and content of invoices by category of spend (ATC/NTC/Discrete)
• Ensure timely invoicing (reduce unbilled revenue as much as possible)
• Escalates Collections and DO/PO issues
• Support in the elaboration of the necessary documentation to ensure delivery of Change Controls, identifying and preparing relevant documents accurately and on a timely basis.
• Assist in the identification of savings initiatives.
• Support in tracking of savings initiatives and discrete work.
• Provide administrative support for the operation of the departments and assists Account Manager in a variety of administrative matters: leaves, attendance records, overtime, payroll, training records, etc.
• Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.
• Maintains confidential records.
• To play a key support role in the delivery of client projects, including client liaison, contact with internal resource departments and external suppliers, and administrative work.
• To manage the administration and smooth running of client jobs, including taking responsibility for reporting, management of client communication and program participants including contact reports, maintaining up-to-date electronic and paper files.
• To effectively manage suppliers to ensure the highest quality is delivered and the best price negotiated.
• To support the local team with suppliers enrolment in Construct Secure platform.
• Any other ad-hoc tasks as a result of business requirements assigned by the Account Manager.

Knowledge, Skill and Abilities Required

• Minimum a Diploma in Facilities Management or its equivalent
• A proven background in the field of facility or similar related discipline
• Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework
• Computer literate in Microsoft Office and Access
• Excellent time management and teamwork skillsCommitment to continuous improvement and best practice
• Excellent grooming and personal hygiene standards
• Self motivated and lateral thinking