Facilities Admin Assistant

MENCAST OFFSHORE & MARINE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A facilities management company in Singapore seeks an individual to oversee administrative and coordination tasks. Responsibilities include managing complaints, procurement coordination, and liaising with suppliers. The ideal candidate has a high school diploma and prior administrative experience, alongside strong organizational skills and proficiency in office software.

Qualifications

• Prior experience in administrative and coordination roles, preferably within a facilities or maintenance department.
• Willingness to collaborate with colleagues.

Responsibilities

• Oversee day-to-day admin & coordination in facilities & maintenance.
• Manage feedback and air conditioning complaints.
• Coordinate procurement and communication with suppliers.
• Monitor contract renewals and support the maintenance team.

Skills

Strong organizational skills

Proficiency in office software

Ability to prioritize tasks

Collaborative mindset

Education

High school diploma or equivalent

Job description

Position objective and summary

To oversee day-to-day administrative and coordination tasks in the facilities and maintenance department, ensuring efficient operations and effective communication. Responsibilities include managing feedback and aircon complaints, procurement coordination, liaison with suppliers and contractors, monitoring contract renewals, and providing support to the maintenance team.

Main tasks / activities / responsibilities

• To carry out the “day-to-day” admin & co-ordination office works in facilities & maintenance department as and when assigned by Assistant Facilities Manager.
• Daily update on all incoming feedback complaints and closely monitor on action to be taken for job completion.
• Daily update on aircon breakdown complaints and follow-up action.
• Raise Purchase Requisition and follow-up closely with Procurement on requested items to order and/or any repair work by ad hoc contractor/s.
• Liaise with suppliers / contractors / LEW, etc on any related maintenance issue/s particularly quotation, inspection, etc.
• Monitor closely on related facilities’ building contract renewals, licences, permits, etc.
• Work closely with maintenance team on any support for materials to order.
• Monthly update on utilities consumption of electrical & water meter readings.
• Any other facilities’ admin support work as and when required as assigned by the Assistant Facilities Manager.

Job requirements

• Minimum of a high school diploma or equivalent.
• Prior experience in administrative and coordination roles, preferably within a facilities or maintenance department.
• Strong organizational skills and ability to prioritize tasks effectively.
• Willingness to collaborate with colleagues.
• Proficiency in using office software for documentation and communication purposes.