F&B Administrative Assistant

Tanah Merah Country Club; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent country club in Singapore is seeking an Event Support Coordinator to provide administrative support for food and beverage events, manage documentation, and track expenses. The ideal candidate should possess at least GCE ‘O’ level qualifications and have a year of relevant administrative experience. Skills in communication, MS Word, and Excel are essential. This role involves ensuring compliance with health regulations, coordinating catering, and maintaining organized records.

Benefits

Shuttle bus provided at Bedok & Tampines

Qualifications

• Minimum of 1 year of relevant administrative experience.

Responsibilities

• Provide administrative support for F&B events, including coordinating catering and room setups.
• Maintain organized records of inventory, orders, and pricing.
• Work with suppliers to place and track orders.
• Support clear communication within F&B and handle inquiries professionally.
• Track expenses and assist in financial reconciliations.
• Ensure adherence to health and safety regulations.

Skills

Excellent communication and interpersonal abilities

Proficient in MS Word & Excel

Ability to multitask and work in a fast-paced environment

Strong organizational skills with attention to detail

Education

Min GCE ‘O’ level or equivalent

Job description

Event Support

• Provide administrative support for F&B events, including coordinating catering, room setups, guest lists, promotions, and themed activities.

Documentation & Records

• Maintain organized records of inventory, orders, suppliers, menus, pricing, and promotional materials.
• Prepare and update reports on sales, expenses, and other F&B data.

Order Processing & Coordination

• Work with suppliers to place and track orders, ensuring stock accuracy and timely delivery.
• Coordinate order updates with kitchen and service teams.

Communication

• Support clear communication within F&B and across departments.
• Handle inquiries from customers, suppliers, and internal teams professionally.

Expense Management

• Track expenses, process invoices, and assist in financial reconciliations in collaboration with Finance.

Compliance

• Ensure adherence to health, safety, and industry regulations.

Job Requirements

Qualifications

• Min GCE ‘O’ level or equivalent

Experience

• 1 year of relevant administrative experience

Skills & Knowledge

• Excellent communication and interpersonal abilities
• Proficient in MS Word & Excel
• Ability to multitask and work in a fast-paced environment
• Strong organizational skills with attention to detail.

Job summary

Coordinate F&B operations, manage documentation, events, and expenses. Ensure compliance, efficient inventory, and provide admin support.

Key selling points

• Shuttle bus provided at Bedok & Tampines