Export Shipping Assistant | Air & Sea Freights [ Logistics ]

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking an Export Sales Coordinator to manage air and sea freight duties. The ideal candidate should have at least 2 years of experience in sales coordination or logistics and hold a diploma. Responsibilities include updating shipment statuses, coordinating with freight forwarders, managing shipping documents, and ensuring timely invoicing. This is a full-time role offering a basic salary of $2,800 - $3,000 with additional annual leave and bonuses.

Benefits

14 days annual leave

Variable bonus

AWS (Annual Wage Supplement)

Qualifications

• Minimum 2 years experience as sales coordinator, export sales, logistics, or supply chain.
• Experience in handling air and sea freight duties.

Responsibilities

• Monitor and update shipment status for internal teams and stakeholders.
• Coordinate with freight forwarders and carriers to resolve logistics issues.
• Handle various shipping documents and ensure accurate invoicing.
• Maintain accurate records of all sales and shipping documentation.

Skills

Sales coordination

Logistics management

Export documentation

Communication

Education

Diploma

Job description

• Role: Export Sales Coordinator
• Industry: Manufacturer Of Cleaning & Engineering Machine
• Basic Salary: $2,800 - $3,000 + 14 Days AL + VB + AWS
• Location: Gul Circle, Singapore
• Company Transport @ Chinese Garden, Lakeside, Boon Lay MRT
• 5 Days, 8.15am - 5.45pm

Requirements

• Diploma with 2 years experience as sales coordinator / export sales / logistics / supply chain.
• This role will involve in both air and sea freight duties.

Job Scopes

1. Monitor and update shipment status daily to ensure both internal teams and external stakeholders receive timely updates
2. Coordinate with freight forwarders, carriers, and warehouse personnel to prevent delays and resolve logistics issues
3. Handle shipping documents including Letter of Credit (LC), Bill of Lading Drafts (BL), Insurance Proposals, Declaration of Carrier, Verified Gross Mass (VGM) Form, Certificate of Origin, Certificate of Quality, GST Form (Goods Return from customer), Verification of Permit etc
4. Handle sales enquiries, generate quotations, and coordinate order consolidation
5. Ensure customer’s order is promptly processed and invoiced accurately on a timely basis
6. Prepare and organize shipping documents for export shipping clearance
7. Provide timely updates on the cargoes estimated arrival / departure dates to all stakeholders
8. Liaise and coordinate with Logistics Department on delivery schedule and inventory matters
9. Ensure all invoices from all external service providers (eg. freight forwarders) are promptly submitted to the Accounts department for processing
10. Assist in processing warranty and insurance claims
11. Maintain accurate records of all sales and shipping documents