Export Sales & Shipment Coordinator | Logistics & Letter of Credit

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent HR advisory firm in Singapore is seeking an Export Sales Coordinator to manage shipment statuses and coordinate with logistics. The ideal candidate will have a diploma and 2 years of relevant experience in sales coordination. Responsibilities include handling shipping documents, processing customer orders, and providing timely updates to stakeholders. This role offers a competitive salary along with various benefits including annual leave and bonuses.

Benefits

14 Days Annual Leave

Variable Bonus

AWS (Annual Wage Supplement)

Qualifications

• 2 years experience as sales coordinator, export sales, logistics or supply chain.

Responsibilities

• Monitor and update shipment status daily.
• Coordinate with logistics personnel to resolve issues.
• Handle shipping documents including Bill of Lading and Certificates.
• Manage sales enquiries and generate quotations.
• Ensure timely processing of customer orders.
• Organize shipping documents for export clearance.
• Provide updates on cargo arrival and departure dates.
• Liaise with Logistics Department on inventory matters.
• Submit invoices to Accounts department promptly.
• Assist with warranty and insurance claims.
• Maintain accurate records of documents.

Skills

Experience in sales coordination

Knowledge of logistics and supply chain

Supply chain management

Education

Diploma

Job description

• Role: Export Sales Coordinator
• Industry: Manufacturer Of Cleaning & Engineering Machine
• Basic Salary: $2,800 - $3,000 + 14 Days AL + VB + AWS
• Location: Gul Circle, Singapore
• Company Transport: @ Chinese Garden, Lakeside, Boon Lay MRT
• Work Hours: 5 Days, 8.15am - 5.45pm

Requirements

• Diploma with 2 years experience as sales coordinator / export sales / logistics / supply chain.

Job Scopes

1. Monitor and update shipment status daily to ensure both internal teams and external stakeholders receive timely updates.
2. Coordinate with freight forwarders, carriers, and warehouse personnel to prevent delays and resolve logistics issues.
3. Handle shipping documents including Letter of Credit (LC), Bill of Lading Drafts (BL), Insurance Proposals, Declaration of Carrier, Verified Gross Mass (VGM) Form, Certificate of Origin, Certificate of Quality, GST Form (Goods Return from customer), Verification of Permit etc
4. Handle sales enquiries, generate quotations, and coordinate order consolidation.
5. Ensure customer’s order is promptly processed and invoiced accurately on a timely basis.
6. Prepare and organize shipping documents for export shipping clearance.
7. Provide timely updates on the cargoes estimated arrival / departure dates to all stakeholders.
8. Liaise and coordinate with Logistics Department on delivery schedule and inventory matters.
9. Ensure all invoices from all external service providers (eg. freight forwarders) are promptly submitted to the Accounts department for processing.
10. Assist in processing warranty and insurance claims.
11. Maintain accurate records of all sales and shipping documents.