Export Documentation & Operations Executive

LOGISTICS 9 PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking an Export Documentation & Operations Executive. The role involves managing export documentation, coordinating shipments, and facilitating communication with clients. The ideal candidate has 1-2 years of experience in export operations, is proficient in Microsoft Excel, and has strong organizational skills. This position offers opportunities for career growth and work-life balance.

Benefits

Work-Life Balance

Career Growth Opportunities

Convenient Location

Supportive Work Culture

Qualifications

• Advanced Microsoft Excel proficiency for managing datasets and documents.
• Fluency in English; Mandarin proficiency is an advantage.

Responsibilities

• Prepare and manage export-related documents.
• Act as point of contact for international clients.
• Maintain accurate records to support operations.

Skills

Export operations experience

Proficiency in Microsoft Excel

Communication skills

Problem-solving skills

Organizational skills

Teamwork

Education

Minimum 1-2 years in export operations or logistics

Job description

LOGISTICS 9 PTE LTD.

Location: 320 Serangoon Road, Centrium Square (Farrer Park MRT)

Employment Type: Full-time

Salary Range: $2,500 - $3,500 per month

Start Date: Immediate

About Us

Logistics 9 Pte Ltd. is a leading company specializing in international trade and logistics, with a strong presence across Singapore, China, and Hong Kong. We are dedicated to providing efficient and reliable export solutions to our global clients.

Role Overview

We are seeking a meticulous and detail-oriented Export Documentation & Operations Executive to manage export documentation, coordinate shipments, and facilitate seamless communication between clients and our subsidiaries. This role requires strong organizational skills, proficiency in Microsoft Excel, and the ability to thrive in a dynamic environment.

Key Responsibilities

• Export Documentation & Coordination: Prepare and manage all export-related documents, including quotations, invoices, sales orders, proforma invoices, purchase orders, packing lists, and delivery orders. Utilize Microsoft Excel extensively to create, modify, and maintain essential documents such as contracts, packing lists, and invoices. Ensure all documentation complies with regulatory and internal requirements. Coordinate shipments with factories, freight forwarders, and clients to ensure timely and compliant deliveries.

• Client & subsidiary Communication: Act as the primary point of contact for international clients, ensuring smooth communication and timely updates. Communicate effectively with internal teams and stakeholders across Singapore, China, Latin America and Hong Kong using platforms such as Slack, WeChat, QQ, Email, and WhatsApp.

• Operational & Strategic Support: Maintain accurate and well-organized records to support seamless operations. Verify contracts, loading plans, and customer instructions to ensure compliance and operational excellence. Assist in preparing quotation sheets, sales orders and other such documentation. Work closely with management to streamline processes and improve efficiency.

Qualifications & Requirements

• Education & Experience: Minimum 1-2 years of experience in export operations, logistics, international trade or document control.
• Technical Skills: Advanced Microsoft Excel proficiency is essential (e.g., managing large datasets, creating and updating packing lists and invoices).
• Language Proficiency: Fluency in English is required. Mandarin proficiency is advantageous for coordinating with our China team and reviewing Mandarin documents. However, all applications are considered based on merit, in compliance with fair employment practices.
• Organizational & Problem-Solving Skills: Strong ability to work independently, manage multiple tasks, and ensure accuracy in export documentation.
• Adaptability & Teamwork: Proactive and detail-oriented mindset with the ability to collaborate in a fast-paced environment.

Why Join Us?

• Work‑Life Balance: Monday to Friday (9 AM - 6 PM), with flexibility on Saturdays based on operational needs.
• Career Growth: Opportunities for skill development and professional advancement.
• Convenient Location: Office located near public transport for easy commuting.
• Supportive Work Culture: Join a team that values efficiency, collaboration, and continuous improvement.

How to Apply

If you are passionate about international trade and export operations, we’d love to hear from you!

✅ Submit your resume via the MyCareers portal

📧 Email your resume to: [e-mail]

📞 Contact our hiring team at [phone] for more details or to submit your application.

Join us and be a part of a dynamic team driving global trade forward!

Disclaimer: This job description has been written in line with the guidelines set by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) in Singapore. We are committed to fair employment practices and will consider all applications based on merit, regardless of age, race, gender, religion, marital status, family responsibilities, or disability.