Executive, Youth Development (Uniformed Group)

SINGAPORE RED CROSS SOCIETY; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A youth-focused humanitarian organization in Singapore seeks a dedicated individual to support the RCY Uniformed Group and Campsite Team. Responsibilities include managing logistics for events, overseeing event execution, and engaging with stakeholders. The ideal candidate holds a diploma (preferably in Event Management) and has at least 2 years of experience. Strong communication, administrative skills, and a passion for working with youths are essential for success in this role.

Qualifications

• Minimum 2 years of working experience.
• Passionate about working with youths.
• Previous working experience with youths is an advantage.

Responsibilities

• Manage and prepare all logistics for events.
• Oversee event execution and ensure smooth execution.
• Develop and maintain relationships with stakeholders.
• Act as the primary point of contact for all schools, teachers, and volunteers.

Skills

Good presentation and report writing skills

Excellent with Microsoft Office Applications

Good communication and interpersonal skills

Administrative skills

Education

Diploma in Event Management, Business Management or Facilities Management

Job description

About The Programme

The Red Cross Youth is a part of the Singapore Red Cross Society that specializes in developing the core values of compassion, professionalism, and passion in its youth volunteers. It was first established in 1952 and in 2024, it has amassed more than 5000 volunteers in Singapore. The Red Cross Youth currently consists of 4 different divisions: Red Cross Juniors, Uniformed Group, Chapters, and Youth @Community; each division targeting a different set of youths. All Red Cross Youth members and volunteers are also a part of the larger International Red Cross and Red Crescent Movement, as they are groomed to become the next generation of humanitarian leaders.

Job Purpose

To support RCY Uniformed Group Unit and Campsite Team in their work processes involving and not limited to preparation for Cadets/Links School Events, Youth Camps and upkeeping Campsite’s operations and workshops/activities.

Job Responsibilities

• Logistics Coordination: Manage and prepare all logistical for events, including venue selection, catering, audio-visual requirements, transportation and deliveries
• Marketing and Promotion: Collaborate with the marketing team / volunteers to promote events through various channels, including social media and email. Collaborate with volunteers to create collateral materials and ensure timely procurement and quality assurance
• Events Management: Oversee event execution, ensuring all aspects run smoothly. Address any issues that arise in real-time or with the schools for a successful event. Collaborate with volunteers and ensure all events are executed on time
• Prepare reports, statistics, and presentations for internal and external stakeholders.
• Support leadership development initiatives for youths and student leaders.
• Assist in mentoring and guiding youth members where appropriate.
• Assist in organising training courses, camps, competitions, ceremonies, and national-level events.
• Support and create ideas, projects, initiative for recruitment, engagement, and management of Volunteer Instructors and schools.
• Relationship Building: Develop and maintain relationships with stakeholders, including Schools, Volunteers and Vendors
• Procurement: Oversee logistic procurement of events materials and ensure it is within budget and timeline
• Portal Management: Oversee the overall functionality and performance of the online portal, ensuring it meets organizational goals and user needs. Require to liaise with vendor for upgrades, licenses and troubleshooting of the portal.
• User Support: Act as the primary point of contact for all schools, teachers and volunteers, troubleshooting issues with vendors, and aiding enhance user experience.
• Collaboration: Work with vendor to implement new features, updates, and improvements to the portal.
• Training: Develop user guides, FAQs, and training materials. Conduct training sessions for schools as needed.
• Data Entry: Enter and maintain data in portal, ensuring accuracy and confidentiality.
• Documentation: Prepare, edit, and maintain documents, reports, and presentations.
• Ensure proper filing and record-keeping systems are in place.
• Data Entry: Enter and maintain data in databases, ensuring accuracy and confidentiality.
• Scheduling: Assist in managing calendars and scheduling meetings, appointments, and travel arrangements for team members.
• Storage/Storeroom Management: Oversee the organization of campsite storage areas and storerooms, ensuring safe storage practices. Establish and maintain an efficient inventory system, ensuring items are stored in their designated locations within the campsite storerooms. Keep accurate inventory records for effective tracking and management.
• Organize and coordinate logistics for packing and unpacking before and after events to ensure items are stored back proper for next event user.
• Receiving Goods: Assist in receiving and verifying goods procured from all divisions upon delivery. Identify and report any discrepancies or damaged items promptly.
• Create and Support department-wide initiatives, projects, and events as required.
• Plan, coordinate and execute Overseas Humanitarian Projects yearly.

Job Specifications

Qualifications and Experience

• Diploma, preferably in Event Management, Business Management or Facilities Management
• Minimum 2 years of working experience
• Previous working experience with Youths would be an advantage

Additional Skills and Knowledge

• Good presentation and report writing skills
• Excellent with Microsoft Office Applications (Word, Excel, Access and Powerpoint)
• Passionate about working with Youths
• Good communication and interpersonal skills, with the ability to engage youths and stakeholders.
• Administrative skills

Desired Behavior

• Able to work independently, but is also a good team player.
• Self-motivated, resourceful and innovative
• Demonstrates initiative and shows team-oriented spirit
• Good interpersonal skills, with the ability to relate well to people at all levels.
• Positive attitude and responds well to changes
• Enjoys working with volunteers/in school environments
• Strong organizational skills and attention detail for effective inventory management.
• Capable of lifting heavy items (up to 25kg)
• Able to work on nights/weekends as needed. (Time off with be credited)