Executive, Venue Operations (OCBC Aquatic Centre) (1 year contract)

The Kallang Group Pte. Ltd.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading sports and leisure company in Singapore seeks an Executive for Venue Operations at OCBCAquaticCentre. The role involves providing administrative support, managing inquiries, and ensuring venues are ready for events. The ideal candidate will have a diploma in Events Management and experience in the industry. Shift work is required. Interested candidates should apply via email at [e-mail].

Qualifications

• Minimum of two years’ experience in the sports and leisure industries is an advantage.
• Possess valid First Aid and AED Certification is advantageous.

Responsibilities

• Assist Manager in preparing reports and maintain records.
• Respond to inquiries regarding venue operations.
• Manage calendar and schedule meetings.
• Coordinate and supervise day to day frontline staff as required.

Skills

Communication skills

Organizational skills

Time management

Budget preparation

Education

Diploma in Events Management or related field

Job description

You will be part of a dynamic team to ensure venues are logistically ready to host a wide spectrum of sports, entertainment and lifestyle events. We are seeking Executive, Venue Operations who is part of the OCBCAquaticCentre team to support the establishment, day-to day and event operations of the leading sports and leisure facilities. You will report to the Manager and work closely with stakeholders, partners and the community at large, the successful candidate will work closely with management to deliver the operations. You will provide administrative support to the Manager in preparing reports, statistical data, and other correspondence.

Roles & Responsibilities

• Responds to inquiries and requests via phone, email, and in person regarding venue operations.

• Assists Manager in preparing reports, statistical data, and correspondence, and maintains files and records.

• Manages calendar, schedules meetings, and provides administrative support.

• Prepares agendas, minutes, and records of meetings when required.

• Operates standard office equipment such as copiers, computer keyboard, calculators, printers, fax, sorters, collators, canner and other common to an administrative environment.

• Assists in budget preparation and fiscal/financial record keeping.

• Responsible for assisting with the preparation and maintenance of official records and coordination of responsibility request.

• Work with the Managers and Executives to administer all required processes.

• Organizes and maintains accurate records and documentation.

• Maintain accurate documentation of all actions, contracts, correspondence, research and more relating to the OCBCAquaticCentre.

• Schedule meetings as needed.

• Receive inquiries and obtain and communicate responses in a timely manner.

• Improves operational procedures, conducts surveys, and makes recommendations for improvement.

• Work event days as required and ensure proper supervision of all events and activities scheduled at the OCBCAquaticCentre.

• Support the production of concept of operations/venue handbooks through research, partner coordination, and administration.

• Assist in the management of sport equipment and various inventory.

• Co-ordinate and supervised day to day frontline staff as required.

• Facilitated daily venue operations and public sessions at the venue as required.

• Have an excellent knowledge of the venue and provide site information to clients, customers and staff as needed.

• Monitor venue performance and operations, produce reports as required by management or clients.

• Prepared documentation and information for staff, management, promoters and clients to enable them to effectively service all client groups entering the venue.

• Support programming at OCBCAquaticCentre.

• Ensures adherence to health and safety policies.

• Assist and manage events or functional areas where necessary.

Qualifications

• Diploma or better from an accredited college. Preferably in Events management or related field but not essential.

• Additional industry specific designations preferred.

• Minimum of two (2) years’ experience in the sports and leisure industries seen as an advantage.

• Possess valid First Aid and AED Certification will be advantageous.

Requirements

• Shift work required. Unique morning/evening and weekend hours will be required at various times.

• Other duties and responsibilities as assigned.

Information

• If you are facing issues submitting your application through Jobstreet, please email us your resume at [e-mail] with the job title. Only shortlisted candidates will be notified.

• The level of appointment will depend on the qualifications and experience of the candidate.

• For more information on The Kallang Group, refer to https://www.thekallang.com.sg/