Executive Support Manager

MCKIN TALENT SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A recruitment solutions company in Singapore is seeking an Executive Assistant to manage complex calendars, coordinate travel, and serve as a liaison for an executive. The ideal candidate has a minimum diploma, exceptional organizational skills, and proficiency in Microsoft Office. This role offers the opportunity to lead the support team and streamline office operations, ensuring high performance and efficiency.

Qualifications

• Exceptional organizational and time management skills are essential.
• Proficient in Microsoft Office tools and calendar management software.
• Must exercise discretion and professionalism when handling confidential information.

Responsibilities

• Efficiently organize and prioritize the executive's time.
• Plan and manage all business travel arrangements.
• Serve as the primary liaison between the executive and stakeholders.
• Draft, edit, and proofread documents and reports.
• Coordinate all aspects of meetings and events.
• Manage the executive support team and ensure high performance.
• Lead and track progress on special projects and initiatives.
• Review and improve office operational processes.
• Proactively foresee executive needs and resolve issues.

Skills

Organizational skills

Time management

Microsoft Office proficiency

Discretion

Education

Minimum Diploma

Job description

JOB DESCRIPTION

• Manage Complex Calendars and Schedules: Efficiently organize and prioritize the executive's time, including scheduling meetings, appointments, and resolving conflicts
• Coordinate Travel and Logistics: Plan and manage all business travel arrangements (flights, accommodation, ground transport, itineraries) and associated expense reporting
• Manage Communication: Serve as the primary liaison between the executive and internal/external stakeholders, screening and responding to communications (emails, calls) on their behalf when appropriate
• Prepare Documents and Reports: Draft, edit, and proofread correspondence, presentations, and reports, ensuring accuracy and professionalism
• Oversee Meetings and Events: Coordinate all aspects of meetings, from scheduling and preparing agendas/materials to recording minutes and tracking action items
• Handle Confidential Information: Exercise a high level of discretion and integrity when managing sensitive and confidential data and records
• Lead and Mentor the Support Team: Manage and develop the executive support team, standardizing expectations and ensuring high performance
• Manage Special Projects and Initiatives: Take the lead on ad-hoc projects, track progress on strategic initiatives, and ensure successful completion
• Streamline Office Operations: Review and improve current administrative and operational processes to enhance overall efficiency and productivity
• Anticipate Needs and Problem-Solve: Proactively foresee executive needs and resolve issues with a problem-solving mindset, ensuring the executive can focus on core leadership responsibilities

JOB REQUIREMENTS

• Minimum Diploma and above
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office tools and calendar management software
• Discretion and professionalism in handling confidential information

EA License Number: 25C2980

Disclaimer

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