Executive (Support) - College Administration Services [ITE College West]

Institute of Technical Education; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A prestigious technical education institution in Singapore seeks a support staff member to provide essential administrative, logistical, and operational assistance. The ideal candidate must have more than 2 years of relevant experience, exhibit meticulous attention to detail, and have strong communication skills. Proficiency in MS Office applications is essential, and event management experience is a plus. Join us in making a significant difference in technical education.

Qualifications

• At least 2 years of relevant work experience.
• Meticulous, able to multi-task, and work independently.
• Good communication and writing skills.
• IT savvy with MS Office applications proficiency.
• Event management experience is an advantage.

Responsibilities

• Provide administrative support, including calendar updates and handling supplies.
• Manage staff-related matters and records.
• Ensure office supplies are well-stocked and maintained.
• Coordinate logistics and provide event support.

Skills

Administrative support

Interpersonal skills

Communication skills

MS Office proficiency

Job description

What the role is:

As a support staff, your role is to provide College-level essential administrative, logistical, and operational support to the department.

What you will be working on:

• Provide day‑to‑day College-level administrative support, including updating the college calendar, managing mail and courier services, and handling procurement, distribution, and payments for office supplies, equipment, and services.
• Manage College-level staff‑related matters such as staff movement records, email groupings, and administration of staff benefits.
• Ensure office and pantry supplies and equipment are well‑stocked, maintained, and in good working order.
• Coordinate logistics and provide event support for departmental projects and college‑wide events.

What we are looking for:

• Possess at least more than 2 years of relevant work experience.
• Meticulous, able to multi‑task, and work independently with minimal supervision.
• Demonstrate good interpersonal, communication and writing skills.
• IT savvy and proficient in MS Office applications.
• Event management experience would be an advantage.

About Institute of Technical Education

The Institute of Technical Education is a globally‑recognised world‑class institution for excellence in technical education. Here, you make an extraordinary difference because ours is a unique Hands‑on, Minds‑on, Hearts‑on College Education. Our awards include the prestigious Singapore Quality Award with Special Commendation and the inaugural Harvard‑IBM Innovations Award in Transforming Government, affirmations of transformational leadership and passionate staff who bring us closer to becoming a Global Leader for Innovations in Technical Education.