Executive/Senior Executive, Venue Operations (Inventory & Logistics Management)

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

An events management company in Singapore is seeking a highly organized Executive/Senior Executive for Venue Operations. You will manage event inventory, coordinate logistics for events, and ensure timely execution. Ideal candidates will have at least 3 years of experience in ground operations management and strong communication skills. This position requires attention to detail and the ability to manage multiple tasks simultaneously.

Qualifications

• At least 3 years of relevant experience, preferably in service and/or ground operations management.
• Proven experience in inventory management, warehousing, or event logistics is required.
• Capable of lifting and moving heavy objects and performing physical tasks required for set-up and tear-down.

Responsibilities

• Manage event inventory and coordinate requirements for all events.
• Oversee upkeep and cleanliness of meeting rooms and conduct pre-event inspections.
• Plan resources for physical set-up and tear-down of events.

Skills

Inventory management

Event logistics

Communication skills

Reliability

Attention to detail

Education

Minimum NITEC or Diploma

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

COMPANY DESCRIPTION

Who we are

If you're passionate about shaping ideas and communities that build the future, we have an exciting opportunity for you.

Constellar convenes businesses, curates ideas and creates opportunities for sustainable business growth. We are one of Singapore's largest exhibition organisers and the venue manager for Singapore EXPO, based in Singapore with a regional footprint in Malaysia. We want to be a global leader headquartered in Asia, helping businesses scale ideas, communities and solutions for global business impact. We do this by curating and developing influential trade and consumer events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth.

Learn more about us at constellar.co

What it's like to work here

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships and regional co-operation. We're privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asia's top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.

We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.

You don't need to have MICE experience to work with us. We're looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.

RESPONSIBILITIES

We are looking for a highly organized and detail-oriented Executive/Senior Executive, Venue Operations to join our team. You are responsible for the full inventory lifecycle for all events, from procurement and preparation to on-site management and post-event reconciliation. This role requires meticulous organization, strong logistical skills, and excellent communication to ensure event set-ups are completed on time and within budget.

• Responsible for managing event inventory and coordinating the requirements of all events, including fulfilment of exhibitors' orders.
• Oversee the upkeep and cleanliness of the meeting rooms and conduct pre-event inspections to ensure they are ready to receive guests.
• Plan and determine the resources required for the physical set-up and tear-down of events, including site-visits, ensuring timely and successful on-site execution.
• Coordinate annual stock-take with Finance and ensure all fixed assets and inventory are accounted for.
• Manage consumable items and maintain optimal stock levels to prevent stock-outs and overstocking situation.
• Maintain accurate and up-to-date records of all events inventory, materials and supplies.
• Support purchasing process and evaluate vendors and suppliers' performance.
• Organize and manage the warehouse and storage areas to maximize efficiency and ensure proper labelling and storage conditions.
• Conduct regular inspections of inventory to ensure proper functionality and schedule maintenance or repairs as needed or write-off for items beyond economical repair.
• Liaise with cleaning contractors to clean, shampoo, wash the soiled items (linens, carpets and banquet chairs etc.), including raising cleaning work orders and/ or purchase order when required.
• Support handover of venue spaces (exhibition halls and meeting rooms) to clients in accordance with SOPs.
• Undertake additional duties and cross-functional support tasks as assigned by the Reporting Officer from time to time.

QUALIFICATIONS

• Minimum NITEC or Diploma.
• At least 3 years of relevant experience, preferably in service and/or ground operations management.
• Meticulous, reliability, honesty, independent and a team player.
• Proven experience in inventory management, warehousing, or event logistics is required.
• Strong attention to detail and ability to manage multiple moving parts simultaneously.
• Capable of lifting and moving heavy objects and performing physical tasks required for set-up and tear-down.
• Ability to think on your feet and react to unexpected challenges with effective solutions.
• Excellent communication skills with good command of written and spoken English.
• Proficient in Microsoft Office applications (Word, Excel and Powerpoint).
• Able to work on rotating shifts including weekends and public holidays.

Please note that your application will be sent to and reviewed by the direct employer - Constellar Venues Pte Ltd