Executive/Senior Executive (Programme Management/Digital Initiatives), MSc Programmes Office

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading educational institution in Singapore is looking for an Executive/Senior Executive to manage the MSc Programmes Office. The role involves end-to-end programme administration and digital initiatives for the MSc in Smart Industries and Supply Chain Management. Ideal candidates will have a Bachelor’s degree and 2-3 years of experience in programme administration, strong organisational skills, and proficiency with digital tools. This full-time position welcomes innovative thinkers eager to enhance operational efficiency.

Qualifications

• 2-3 years of relevant experience in programme administration or academic support.
• Strong organisational and coordination skills with attention to detail.
• Excellent communication skills with diverse stakeholders.

Responsibilities

• Provide overall management support for MSc in Smart Industries and SCM programmes.
• Liaise with faculty and stakeholders to ensure smooth operations.
• Streamline processes and enhance operational efficiency through digital tools.

Skills

Organisational skills

Stakeholder management

Attention to detail

Interpersonal skills

Digital platforms (Excel)

Automation tools

Education

Bachelor’s Degree

Tools

Microsoft Excel

SharePoints

Microsoft Teams

Power BI

Power Automate

Job description

Interested applicants are invited to apply directly at the NUS Career Portal. Your application will be processed only if you apply via the NUS Career Portal. We regret that only shortlisted candidates will be notified.

Job Description:

About NUS Business School

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

We are seeking a meticulous, service-oriented, and forward-thinking individual to join the MSc Programmes Office as an Executive/Senior Executive (Programme Management / Digital Initiatives). The primary focus of this role is to provide end-to-end support in academic programme administration for the MSc in Smart Industries and Digital Transformation (MINT) and MSc in Supply Chain Management (SCM) programmes and Graduate Certificates, while also assisting in team-level process improvement through digital tools and data-driven insights.

Programme Administration & Stakeholder Engagement

• Provide overall end-to-end support in the overall programme management for NUS Business School-related aspects of the MSc in Smart Industries and Digital Transformation (MINT) and MSc in Supply Chain Management degree programmes.
• Liaise with faculty members, MSc Programme Managers and external partners, and foster good rapport where possible, to ensure smooth operations across academic and administrative processes.
• Maintain good rapport with key stakeholders (i.e. NUS Business School’s Department of Analytics and Operations, NUS College of Design and Engineering’s Department of Industrial Systems Engineering & Management and NUS School of Continuing and Lifelong Education).
• Coordinate class timetable scheduling, course registration, marks processing, faculty communications and data preparation for student feedback.
• Coordinate with the NUS School of Continuing and Lifelong Education (SCALE) on matters relating to processing of online applications and SSG-funding claims.
• Coordinate with the NUS Business Analytics Centre to support classroom booking and circulation of marks to the Board of Examiners for the MSc in Business Analytics (MSBA) programme.
• Handle Graduate Certificate applicants’ queries and feedback with professionalism and empathy.

Operation Efficiency & Data Management

• Support the programme management team in streamlining manual processes and enhancing operational efficiency through digital tools (e.g., SharePoint, Excel automation, dashboards).
• Manage and generate reporting dashboards, maintain accurate data records and perform regular data cleaning, tracking and reporting.
• Assist in identifying, piloting, and implementing digital tools that enhance workflow and user experience.
• Proactively suggest enhancements based on emerging best practices in technology and education operations.

Other responsibilities:

• Covering buddy for other partner programmes, including MSc in Venture Creation, MSc in Environmental Management, MSc in Digital Financial Technology and the Graduate Certificates programmes run by the MSc Programmes Office.
• Support MSc Programmes Office’s events such as orientations and graduation activities.
• Support in new initiatives when required (e.g. participating in Innovation Taskforce)
• Other duties assigned by the Head of MSc Programmes Office, Head of Programme Management and Team Lead of the MSc Partner Programmes Team.

Qualifications

• A good Bachelor’s Degree with at least 2-3 years of relevant experience in programme administration or academic support.
• Strong organisational and coordination skills with attention to detail, accuracy and follow-through.
• Strong stakeholder management and interpersonal skills; with the ability to communicate effectively (both written and spoken) with diverse stakeholders
• Ability to handle multiple tasks and timelines in a dynamic work environment
• Comfortable using digital platforms such as Microsoft Excel (including formulas and macros), SharePoints, Teams and data dashboard.
• A proactive mindset in identifying areas for workflow optimisation and supporting digital initiatives within the team.
• Experience or interest in basic automation, digitalisation or data reporting (e.g. using tools like Power Automate, Power BI etc) is desirable.
• Track record in digital transformation or workflow automation projects is a plus.
• Familiarity with survey tools, data visualisation, and basic scripting and automation tools is a plus

Appointment job grade will commensurate with the selected candidate's experience.