Executive / Senior Executive (Procurement), Contract

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading educational institution in Singapore is seeking a motivated individual for a role in procurement within the Business Partnering & Shared Services team. The successful candidate will manage relationships, provide guidance on procurement policies, and conduct training sessions for staff. This position focuses on procurement planning, operations, and optimising supplier relationships to meet the needs of various departments. Employment type is a fixed-term contract till mid-2027.

Responsibilities

• Manage relationships and communications between users and procurement.
• Provide end-to-end support and guidance to users on procurement policy.
• Conduct training programs for university staff on procurement policies.
• Perform procurement planning with departments.
• Provide regular reporting of procurement transactions and spend analysis.

Job description

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

The Central Procurement Office is seeking a highly motivated and experienced individual to join our Business Partnering & Shared Services team. The successful candidate will collaborate with both external and internal stakeholders and ensure the success of the team in delivering a full spectrum of procurement activities to meet the dynamic needs of the businesses.

Duties & Responsibilities

Relationship Management and User Support

• Manage relationships and communications between users and procurement
• Provide end-to-end support and guidance to users on procurement policy, procedures and system
• Primary point of contact between users and other specialist departments, e.g. Legal and Finance
• Conduct training programs for university staff on procurement policies, procedures, best practices and system

Procurement Planning and Category Management

• Perform procurement planning with departments
• Provide regular reporting of procurement transactions, performance and spend analysis
• Develop and implement category-specific procurement strategies to optimise cost, quality, and supplier performance
• Analyse and identify potential consolidation opportunities under strategic buys to optimise procurement efficiencies
• Develop a sound supplier network, manage supplier relationships and contracts

Procurement Operations

• Perform sourcing for General Goods and Services (GGS) category
• Administer sourcing (e.g. quotation, tender, etc.) processes and review procurement documents, ensuring adherence to university policy and procedures
• Participate in the evaluation of bids and conduct negotiations to ensure value for money, prepare recommendation reports, and facilitate the approval and award of bids in consultation with users
• Perform procurement transactions timely in NUS’ procurement system (i.e. publication, bid download, award, PO creation, goods receipt) to meet service levels. Identify opportunities to streamline procurement processes and improvements

Additional Responsibilities

• Any other duties assigned by the Department or University

Note:

Employment Type: Fixed-term contract till mid-2027.