Executive/Senior Executive, Event Management Services

Constellar Venues; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

A leading event management company in Singapore seeks an Executive/Senior Executive, Event Management Services to oversee the delivery of events like conferences and corporate gatherings. The ideal candidate has 2-3 years of experience, strong vendor coordination skills, and is detail-oriented. This dynamic role requires excellent communication and time management abilities, with flexible working hours as needed.

Qualifications

• 2-3 years of relevant experience in event management or hospitality industry.
• Excellent command of written and spoken English.
• Excellent team player who can work independently and manage time.

Responsibilities

• Ensure successful, end-to-end delivery of assigned events.
• Coordinate with vendors for timely delivery of event services.
• Act as first point of contact for queries during events.

Skills

Event management

Vendor coordination

Communication skills

Time management

Problem-solving

Tools

Microsoft Office (PowerPoint, Word, Excel)

Job description

Overview

Who we are

If you're passionate about shaping ideas and communities that build the future, we have an exciting opportunity for you.

Constellar convenes businesses, curates ideas and creates opportunities for sustainable business growth. We are one of Singapore's largest exhibition organisers and the venue manager for Singapore EXPO, based in Singapore with a regional footprint in China and Malaysia. We want to be a global leader headquartered in Asia, helping businesses scale ideas, communities and solutions for global business impact. We do this by curating and developing influential trade and consumer events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth.

Learn more about us at constellar.co.

What it’s like to work here

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships and regional co-operation. We\'re privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asia\'s top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.

We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.

You don\'t need to have MICE experience to work with us. We\'re looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.

Designation

Executive/Senior Executive, Event Management Services

Responsibilities

• In this role, you will be responsible for the successful, end-to-end delivery of assigned events (i.e., conferences, client dinners and/or corporate events). This role requires a highly detail-oriented, self-driven professional with strong event management and vendor coordination skills to ensure all events are executed on time, and to the highest quality standard.
• Responsible for the overall execution of events, including planning, coordination, and execution.
• Ensure that all events meet the client\'s expectations and budget.
• Stay up to date with industry best practices and changes in regulations, implementing necessary adjustments to ensure compliance.
• Collaborate with cross-functional teams, such as Operations and Sales, to ensure coordinated and successful event delivery with the allocated timeline.
• Coordinate with vendors and service providers for timely delivery of event services.
• Maintain accurate records of all event activities and expenses.
• Provide operational support to ensure positive experiences for clients, guests, and attendees.
• Act as a first point of contact for queries and issues during events.
• Manage any issue that may arise during the event, including resolving conflicts amongst individuals and managing crisis situations.

Qualifications

• At least 2 - 3 years of relevant experience, preferably in event management and/or hospitality industry.
• Excellent communication skills with good command of written and spoken English.
• Excellent team player who can also work independently.
• Excellent time management and organization skills.
• Strong attention to detail and organizational skills to manage multiple events simultaneously.
• Resourceful self-starter with a keen work attitude, good with time management and problem-solving.
• Proficient in Microsoft Office applications (Powerpoint, Word and Excel).
• Willingness to work flexible hours, including evenings and weekends, based on event requirements.