Executive/ Senior Executive (Academic Programmes' Administration and Operations)

National University of Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore is seeking an Administrative Support Specialist to assist in implementing curriculum changes and providing administrative support for undergraduate and graduate programs. The ideal candidate will have a Bachelor's degree and 2-4 years of relevant experience. Strong organizational and communication skills are essential, along with the ability to work well with a team and independently. This role is based at the Kent Ridge Campus and involves a dynamic academic environment.

Qualifications

• Minimum 2-4 years of administrative or academic programme support experience.
• Prior experience in a studio-based academic environment is beneficial.
• Attention to detail and ability to work with various stakeholders.

Responsibilities

• Assist in curriculum changes and implementation.
• Provide administrative support for undergraduate and graduate programs.
• Coordinate logistics for examinations and workshops.

Skills

Organizational skills

Communication skills

Problem solving

Team collaboration

Education

Bachelor's degree in Architecture, Design, Communications, or related discipline

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Description

Curriculum and Policies Implementation

• Assist the Deputy Head and Programme Directors in preparing proposals for undergraduate and graduate curriculum changes.
• Assist the implementation of undergraduate and graduate curricula, and new initiatives, which include but are not limited to coordinating the timetable, allocation of units to students to ensure optimal learning, and updating the relevant materials (e.g., website, handbooks).

Academic Programme Administration

• Provide administrative support to undergraduate and graduate students and faculty for the day-to-day running of the undergraduate and graduate programmes (preparing and coordinating the logistics of design examinations, exhibitions, overseas field trips / workshops, archival of students' works, course notes, course registration and timetabling scheduling, outreach, student exchange programme, scholarship, financial aid and other academic administration).
• Involve in undergraduate and graduate admission exercise (verify applicants' qualifications, coordinate admission interviews and admission outcome, and other related matters).
• Ensure timely and effective communication with stakeholders, e.g., faculty staff, students and external parties - e.g., design posters final review / exhibition layout, handbooks and communication (sending out emails and responding to enquiries from stakeholders).
• Administer pre-examination preparation and post-examination processing which includes logistics arrangements for design reviews, examination scheduling, marks checking and processing, checking of reports, examination result appeals, special consideration, academic awards and graduation matters.
• Help prepare and distribute course materials such as studio layouts and essential programme information to students and staff.
• Assist faculty in preparing grading sheets, review decks, and other documentation needed for assessments.
• Coordinate ad-hoc workshops to help improve students' technical and design skills, supporting faculty or external trainers as needed.

Job Requirements

• Bachelor's degree in Architecture, Design, Communications, Arts, Social Sciences, or a related discipline.
• Minimum 2-4 years of administrative or academic programme support experience; prior exposure to higher education is an advantage.
• Prior working experience in studio-based academic environment and project planning would be beneficial.
• People-oriented, strong organisational skills, problem solver and can-do attitude.
• Good written and verbal communication skills with an eye for detail.
• Team player who can work independently and collaborate across different stakeholders.

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department: Architecture

Employee Referral Eligible:

Job requisition ID: 31096