Executive/ Senior Executive (Academic Programmes' Administration and Operations)

National University of Singapore; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading university in Singapore seeks to hire an Executive/Senior Executive for Academic Programmes' Administration and Operations. The role involves assisting with curriculum changes, providing administrative support to students and faculty, and coordinating admissions processes. Candidates should have a relevant bachelor's degree and 2-4 years of experience in an academic environment. Strong organizational and communication skills are essential. This position offers a collaborative work environment focused on student success.

Qualifications

• 2-4 years of administrative or academic programme support experience; prior exposure to higher education is an advantage.
• Experience in a studio-based academic environment and project planning would be beneficial.
• Strong attention to detail and written communication skills.

Responsibilities

• Assist with proposals for undergraduate and graduate curriculum changes.
• Provide administrative support for day-to-day programme management.
• Coordinate admissions processes and ensure effective communication with stakeholders.

Skills

Organizational skills

Problem-solving

Good communication skills

Team player

Attention to detail

Education

Bachelor’s degree in Architecture, Design, Communications, Arts, Social Sciences, or related discipline

Job description

Executive/ Senior Executive (Academic Programmes' Administration and Operations)

Job Description:

Responsibilities

• Assist the Deputy Head and Programme Directors in preparing proposals for undergraduate and graduate curriculum changes.
• Assist the implementation of undergraduate and graduate curricula and new initiatives, which include but are not limited to coordinating the timetable, allocating units to students to ensure optimal learning, and updating the relevant materials (e.g., website, handbooks).
• Provide administrative support to undergraduate and graduate students and faculty for the day‑to‑day running of programmes, including the preparation and coordination of the logistics of design examinations, exhibitions, overseas field trips/workshops, archival of students’ works, course notes, course registration, timetabling scheduling, outreach, student exchange programmes, scholarships, financial aid and other academic administration.
• Involve in undergraduate and graduate admission exercise (verify applicants’ qualifications, coordinate admission interviews and outcomes, and other related matters).
• Ensure timely and effective communication with stakeholders (faculty staff, students and external parties – e.g., design posters final review / exhibition layout, handbooks and communication, sending out emails and responding to enquiries).
• Administer pre‑examination preparation and post‑examination processing which includes logistics arrangements for design reviews, examination scheduling, marks checking and processing, checking of reports, examination result appeals, special consideration, academic awards and graduation matters.
• Help prepare and distribute course materials such as studio layouts and essential programme information to students and staff.
• Assist faculty in preparing grading sheets, review decks, and other documentation needed for assessments.
• Coordinate ad‑hoc workshops to improve students’ technical and design skills, supporting faculty or external trainers as needed.

Job Requirements

• Bachelor’s degree in Architecture, Design, Communications, Arts, Social Sciences, or a related discipline.
• Minimum 2‑4 years of administrative or academic programme support experience; prior exposure to higher education is an advantage.
• Prior working experience in a studio‑based academic environment and project planning would be beneficial.
• People‑oriented, strong organisational skills, problem solver, and can‑do attitude.
• Good written and verbal communication skills with an eye for detail.
• Team player who can work independently and collaborate across different stakeholders.

More Information

• Location: Kent Ridge Campus
• Organization: College of Design and Engineering
• Department: Architecture
• Job requisition ID: 31096