Executive Secretary / Personal Assistant

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment firm in Singapore is seeking an experienced Office Manager to oversee daily operations and manage HR functions. You will lead recruitment activities and ensure compliance with Singapore employment laws. The ideal candidate has over 5 years of experience in office management or HR administration and is proficient in MS Office. Excellent organizational skills and the ability to handle confidential information are essential for this role.

Qualifications

• Minimum 5 years’ experience in office management or HR administration.
• Strong knowledge of Singapore employment laws and payroll processes.
• Ability to handle confidential information.

Responsibilities

• Oversee daily office administration and HR functions.
• Manage recruitment activities and employee engagement.
• Coordinate procurement of office supplies.

Skills

Office management

HR administration

Attention to detail

Multitasking

Education

Diploma/Degree in Business Administration

Tools

MS Office

HRIS systems

Job description

Key Responsibilities

• Oversee daily office administration, ensuring smooth and efficient operations.
• Manage HR functions, including payroll processing, leave and attendance records.
• Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.
• Maintain employee records in compliance with local regulations and company policies.
• Coordinate employee engagement activities, training sessions, and performance review processes.
• Liaise with external vendors, service providers, and government agencies for HR and office matters.
• Ensure compliance with Singapore employment laws and regulations.
• Manage procurement of office supplies and facilities, ensuring cost-effectiveness.
• Manage CEO’s calendar: schedule appointments, meetings, and conference calls.
• Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.
• Handle visa applications, renewals, and related documentation for CEO business travel.
• Prepare meeting materials, presentations, and reports for CEO as required.
• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.

Requirements

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Excellent organizational and multitasking skills with strong attention to detail.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently.

HOW TO APPLY

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd