Executive Secretary l (12-month contract) l Up to $8K

Manpower Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading staffing agency in Singapore is seeking an experienced Team Assistant to provide comprehensive administrative support, including calendar management, scheduling, and travel arrangements. The ideal candidate will bring 4-5 years of experience, exceptional organizational skills, and advanced proficiency in Microsoft PowerPoint to create executive-ready presentations. This role requires effective communication and the ability to manage multiple tasks independently. Interested applicants should email their resume, referencing the position title.

Qualifications

• Minimum 4-5 years of experience in a Team Assistant or Executive Secretary role.
• Proven ability to manage multiple tasks independently with precision and discretion.
• Professional and tactful in interactions with internal and external stakeholders.

Responsibilities

• Provide comprehensive administrative support including travel arrangements and expense reporting.
• Maintain departmental correspondence, records, and filing systems.
• Design high-quality PowerPoint presentations for meetings.

Skills

Calendar management

Expense reporting

Excellent organizational skills

Advanced proficiency in Microsoft PowerPoint

Time-management skills

Communication skills

Education

Bachelor's degree in Marketing, Business Administration, or a related field

Tools

Microsoft Office

Job description

Responsibilities

• Provide comprehensive administrative support including calendar management, scheduling, travel arrangements (including tax‑related travel tracking), expense reporting, and email/task coordination.
• Support the VP and team with travel bookings and expense claims.
• Maintain departmental correspondence, records, and filing systems.
• Take meeting minutes and assist in follow‑up actions as needed.
• Design and prepare high‑quality PowerPoint presentations for internal and external meetings, including C‑suite level engagements.
• Create departmental reports, charts, graphs, and tables to support business reviews and decision‑making.
• Monitor departmental budgets and expenditures, raising alerts when necessary.
• Maintain and update contact lists, group email distributions, and task trackers for the team and Singapore‑based staff.
• Coordinate onboarding activities for new or transferring team members (e.g., laptop setup, mobile phone and AMEX card requests).
• Assist in organizing conferences, team functions, and dinners.
• Perform other administrative duties as assigned.

Requirements

• Bachelor's degree in Marketing, Business Administration, or a related field.
• Minimum 4‑5 years of experience in a Team Assistant or Executive Secretary role.
• Proven ability to manage multiple tasks independently with precision and discretion.
• Excellent organizational, time‑management, and communication skills.
• Professional and tactful in interactions with internal and external stakeholders.
• Advanced proficiency in Microsoft PowerPoint is essential, with the ability to create visually compelling, executive‑ready presentations.
• Experience drafting email announcements and internal communications for senior leadership.
• Familiarity with other Microsoft Office tools is a plus.

Interested Applicants, please email your resume to [e-mail] (R1441955), stating the position as the subject title in the email. All Applications will be handled with strict confidentiality.

Rupa Kankariya EA License No. 02C3423 Personnel Registration No. R1441955

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