Executive Secretary (Healthcare) – Jurong East

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading staffing solutions company in Singapore seeks an Executive Secretary for the Healthcare sector located in Jurong East. The role includes maintaining schedules, managing administrative tasks, and providing support to medical staff. Candidates should possess strong administrative and communication skills and ideally have experience in healthcare. The position is for a duration of 4 months and may be extended.

Qualifications

• Experience in administrative support, particularly in the healthcare sector.
• Strong communication skills, both verbal and written.
• Proficient in Microsoft Office Suite.

Responsibilities

• Maintain Clinical HOD’s diary schedule and confirm appointments.
• Manage administrative duties, including typing and coordinating meetings.
• Draft and compose documents for Clinical HOD.

Job description

Executive Secretary (Healthcare) – Jurong East

Duration: 4 months (17 Nov 2025 to 16 Mar 2026), subject to further extension

Working Location: West, Jurong East

Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Duties

SPECIFIC (80 %)

• Maintain Clinical HOD’s diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements
• Manage admin duties such as typing, scanning, making appointments, coordinating meetings, book meeting rooms, open general mails and replying to enquiries.
• Answer and screen telephone calls and enquiries for Clinical HOD and department doctors.
• Establish and maintain filing system.
• Process incoming and outgoing mail.
• Inform and/or remind HOD on matters of interest and importance.
• Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants.
• Provide in administrative support to department doctors including HOs, MOs, residents, and medical students.
• Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors.
• Working together with other department admins on schedules

GENERAL (20 %)

• Generate monthly roster for medical staff
• Compile department’s statistics and prepares department’s monthly reports.
• Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc).
• Administer other claims, as necessary.

Requirements

Interested candidates, please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

Contact number: 8189 1***

We regret to inform that only shortlisted candidates will be notified.