Executive (Secretarial Support / Healthcare) @ Jurong East / Up $3700

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore seeks an administrative assistant for a Clinical Head of Department. The role involves managing schedules, handling correspondence, and providing support to medical staff. This is initially a 4-month position, with potential for extension. The ideal candidate will have strong organizational and communication skills, with a commitment to supporting healthcare professionals.

Responsibilities

• Maintain Clinical HOD’s diary schedule and confirm appointments.
• Manage admin duties such as typing and making appointments.
• Answer and screen telephone calls and enquiries.
• Establish and maintain filing system.
• Provide administrative support to department doctors.

Job description

Duration: 4 months (17 Nov 2025 to 16 Mar 2026), subject to further extension

Working Location: West, Jurong East

Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Duties

Specific (80%)

Maintain Clinical HOD’s diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements

Manage admin duties such as typing, scanning, making appointments, coordinating meetings, book meeting rooms, open general mails and replying to enquiries.

Answer and screen telephone calls and enquiries for Clinical HOD and department doctors.

Establish and maintain filing system.

Process incoming and outgoing mail.

Inform and/or remind HOD on matters of interest and importance.

Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants.

Provide administrative support to department doctors including HOs, MOs, residents, and medical students.

Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors.

Working together with other department admins on schedules

General (20%)

Generate monthly roster for medical staff

Compile department’s statistics and prepares department’s monthly reports.

Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc).

Administer other claims, as necessary.

Requirements

We regret to inform that only shortlisted candidates will be notified.