Executive, Research Administration & Grants (University)

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading institution in art, design, and media education is seeking a Research Administrator to provide comprehensive support for research projects and grants. Responsibilities include managing budgets, ensuring compliance, and coordinating with faculty members. Candidates should have a Master's or Bachelor's degree and at least 3 years of experience in research administration. Competitive salary offered based on qualifications.

Benefits

Competitive salary

Experience in research administration

Exposure to cross-disciplinary research

Qualifications

• At least 3 years of experience in research administration, budget, and grant management.
• Experience providing administrative and project coordination support in a research or academic setting.
• Comfortable with data tracking tools.

Responsibilities

• Support the Manager (Research) in managing research projects and grants.
• Ensure compliance with institutional and funding agency requirements.
• Coordinate with faculty members and departments for research operations.
• Process and track grant administration requests and expenses.
• Prepare progress and final reports for funding agencies.
• Maintain organized records and filing systems for research projects.
• Update standard operating procedures (SOPs).
• Provide administrative support to the Associate Chair of Research.
• Assist in preparing presentations and correspondence.
• Perform other duties as assigned.

Skills

Communication skills

Organizational abilities

Proficiency in Microsoft Office Suite

Attention to detail

Project management

Education

Master's or Bachelor's degree

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

About the Role
A leading institution in art, design, and media education is seeking a highly organized and detail-oriented Research Administrator to provide comprehensive administrative and operational support for research projects and grants. This role works closely with the Manager (Research) and the Associate Chair of Research to ensure smooth coordination and compliance across all research activities.

Contract Duration: 1 year
Salary Range: SGD 3,000 – SGD 4,000 per month

Key Responsibilities

• Support the Manager (Research) in managing research projects and grants, including budget tracking, student assistant allocations, and payment processing

• Ensure compliance with institutional, regulatory, and funding agency requirements

• Coordinate with faculty members, departments, and external partners to facilitate research operations

• Process and track grant administration requests, expenses, and reconciliation reports

• Prepare progress and final reports for submission to funding agencies

• Maintain organized records and filing systems for research projects and documentation

• Update standard operating procedures (SOPs) to align with changing regulations and best practices

• Provide administrative support to the Associate Chair of Research, including meeting scheduling, calendar management, and report preparation

• Assist in preparing presentations, correspondence, and other materials

• Perform other duties as assigned to support research administration and operations

Requirements

Qualifications

• Master’s or Bachelor’s degree, preferably with at least 3 years of experience in research administration, budget, and grant management

• Proven experience providing administrative and project coordination support in a research or academic setting

• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word) and comfortable with data tracking tools

Skills and Attributes

• Excellent communication and interpersonal skills for liaising with diverse stakeholders

• Strong organizational abilities and meticulous attention to detail

• Capable of managing multiple projects and priorities efficiently

• Self-motivated, proactive, and adaptable to a fast-paced environment

What’s Offered

• Competitive salary based on qualifications and experience

• Opportunity to gain valuable experience in research administration within a creative academic environment

• Exposure to cross-disciplinary research and collaboration
  

Interested Applicants, please send in your resume by applying below.

We regret to inform that only shortlisted applicants will be notified.

Mandy Tay R1654634
RecruitFirst Pte Ltd EA License No.: 13C6342