EXECUTIVE, PROCUREMENT

TESTING INSPECTION & SOLUTION PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A procurement solutions firm in Singapore seeks a candidate for a role involving procurement solicitations, bid evaluations, and vendor negotiations. The ideal applicant will have a diploma in Business Administration with experience in the Petrochemical, Oil Refinery, or Pharmaceutical industry. Proficiency in MS Office and good organizing skills are essential for this position.

Qualifications

• Diploma in Business Administration or equivalent, preferably with Supply Chain Management certification.
• At least 2-3 years related experience in the Petrochemical, Oil Refinery, or Pharmaceutical industry.
• Knowledge in Contract Law is advantageous.

Responsibilities

• Assist in preparing all aspects of procurement solicitations.
• Evaluate bids and proposals to determine the low bid.
• Negotiate with suppliers on price and delivery schedules.
• Liaise between vendors and department heads regarding procurement.
• Maintain records in accordance with audit guidelines.
• Coordinate multiple projects for specialized services.

Skills

Proficient in MS Office

Organizing skills

Inter-personal skills

Negotiation skills

Resourcefulness

Education

Diploma in Business Administration or equivalent

Supply Chain Management certification

Job description

DUTIES & RESPONSIBILITIES

• Assist to prepare all aspects of procurement solicitations for formal inquiries that include terms and conditions, scope of work, insurance and bonding requirements, and compliance with safety and government regulations.
• Participate in bids openings; evaluate bids and proposals to determine low bid; assure selection in accordance with established criteria; assure full competition and documentation of actions; issues award letters or contracts.
• Assist to negotiate with suppliers to establish price, delivery schedule, quantity, payment, scope of work, change orders; source for new suppliers; determine the validity of sole supplier and procurement procedure.
• Assist to liaise between vendors and department heads for procurement procedures, order status, and problem resolution and advise cost effective alternatives to departments.
• Assist to resolve problems related to procurement such as bid disputes and vendor's protests to conform to contract law and required legal regulations.
• Assist to maintain records in accordance with established policies and procedures and audit guidelines.
• Assist in complex procurements and also coordinate multiple projects for specialized services, huge in scope, or participate to support the acquisition of major equipment.
• Carry out any other duties as and when requested by immediate Supervisor or higher management.

REQUIREMENTS

• Diploma in Business Administration or its equivalent, preferably with Supply Chain Management of equivalent certification
• Possess two (2) to three (3) years’ related experience in the Petrochemical Plant, Oil Refinery or Pharmaceutical Industry
• Proficient in MS Office application
• Knowledge in Contract Law is advantageous
• Meticulous, resourceful and able to work independent
• Good organizing skill and inter-personal skill