Executive Personal Assistant

DELTON MARINE PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A leading company in marine services in Singapore is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to the Managing Director. Responsibilities include managing schedules, handling communications, and coordinating travel arrangements. The ideal candidate must have proven experience, excellent organizational skills, and proficiency in MS Office. A competitive salary is offered, commensurate with experience. This role combines in-office, remote, and personal errand tasks.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Ability to work independently and under pressure.
• Flexibility to work outside regular hours if needed.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Handle correspondence and draft communications.
• Organize travel arrangements, including flights and accommodations.
• Prepare reports, presentations, and documents.
• Run personal errands and manage household tasks as needed.

Skills

Organizational abilities

Strong communication skills

Multitasking abilities

Discretion and integrity

Problem-solving skills

Education

Bachelor's degree or equivalent experience

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Job Summary

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and personal support to a Managing Director. The ideal candidate will manage schedules, handle communications, coordinate travel, and ensure day-to-day operations run smoothly and efficiently.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Handle correspondence (emails, phone calls, messages) and draft communications.
• Organize travel arrangements, including flights, accommodations, and itineraries.
• Prepare reports, presentations, and documents as needed.
• Run personal errands and manage household or personal tasks when required.
• Maintain confidentiality and handle sensitive information with discretion.
• Liaise with internal staff, external partners, and clients on behalf of the employer.
• Manage expenses, invoices, and reimbursements.
• Assist in event planning and coordination.
• Anticipate the employer’s needs and proactively resolve issues.

Qualifications and Skills

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and digital scheduling tools.
• High level of discretion, integrity, and professionalism.
• Ability to work independently and under pressure.
• Strong problem-solving skills and attention to detail.
• Bachelor’s degree preferred (or equivalent experience).
• Flexibility to work outside regular hours if needed.

Working Conditions

• May require occasional travel or weekend work.
• Combination of in-office, remote, and on-site (personal errand) responsibilities, depending on employer needs.

Salary Range

Competitive and commensurate with experience.