Executive Operations and Governance Officer

Arthan; Remote; SGD 70,000 - 90,000; Full time

Job summary

A global philanthropic organization is seeking an Executive Operations and Governance Officer to provide high-quality support to senior leadership while managing governance processes. This role requires strong organizational and communication skills, along with experience in executive-level functions and stakeholder management. The ideal candidate will be proactive and detail-oriented, comfortable using various project management tools, and capable of working effectively across different geographies.

Qualifications

• Proactive and detail-oriented with experience in executive support.
• Effective in managing multiple priorities with discretion.
• Strong written and verbal communication skills.

Responsibilities

• Provide executive support to the CEO and two Vice Presidents.
• Manage governance processes and Board meeting logistics.
• Maintain confidentiality and professionalism in all dealings.

Skills

Organisational skills

Communication skills

Relationship management

Stakeholder management

Tech-savvy

Tools

Microsoft Office Suite

Asana

Zoom

AI tools for automation

Job description

Executive Operations and Governance Officer

About the job Executive Operations and Governance Officer

ABOUT THE ORGANISATION

EMpower, a global philanthropic organisation, is dedicated to improving the lives and horizons of marginalised young people ages 1024 in 15 emerging market countries in Africa, Asia, Latin America, and Turkey. Through long-term flexible grants and other support (learning exchanges, technical assistance, thought partnering etc.), EMpower partners with 150+ local organisations working to strengthen education and livelihoods of young people, and to build their resilience, self-confidence, and well-being.

The organisation has offices in Hong Kong, Singapore, Delhi, London, and New York, as well as program staff in Ghana, Istanbul, Mexico, Argentina, Indonesia and South Africa. EMpower continues to strengthen its global structure and impact by cultivating a workplace environment that values diverse perspectives and ensures equitable opportunities for contribution and leadership.

Vision:

A world where all young people at the margins, especially girls, have the skills, opportunities, and power to live their full potential.

Mission:

Partnering with local organisations in emerging market countries and other change-makers, to enable marginalised young people to transform their lives and communities.

Values:

1. We experience and build a trusting connection with each other.
2. Our commitment is sustained by our integrity.
3. Together we drive flexible innovation.

The Executive Operations and Governance Officer will provide high-quality executive andadministrative support to EMpowers President & CEO and two Vice Presidents, while also managingand coordinating key governance processes across EMpowers' global entities.
This role will split time equally between Executive Support (50%) and Governance (50%)responsibilities. The position requires strong organisational, communication, and relationshipmanagement skills, with an ability to anticipate needs, manage multiple priorities, and maintaindiscretion and professionalism when working with senior leaders, Board members, and externalstakeholders.
The ideal candidate will be proactive, resourceful, and detail-oriented, with experience in managingcomplex schedules, coordinating governance documentation, and ensuring smooth operations forexecutive-level functions.

PRIMARY RESPONSIBILITIES

Executive Support (50%)

Support to the President & CEO

• Provide comprehensive administrative and executive support to the CEO, including complexcalendar management, travel coordination, expense management, and documentpreparation.
• Support the CEO in preparation of PowerPoint presentations, reports, and other communicationmaterials as needed.
• Manage workflows and actions using automation.
• Anticipate needs, manage priorities, and ensure the CEO is well-prepared for meetings andevents.
• Maintain a high degree of confidentiality and discretion at all times.

Support to the Vice Presidents (VPs)

• Provide general administrative and scheduling support to two Vice Presidents (mainly calendar coordination and meeting logistics).
• Assist in organising internal meetings, tracking follow-ups, and ensuring alignment ofschedules with the CEO's office when necessary.

Governance (50%)

• Work with the CEO and Board Secretaries for effective Board meetings, including agenda-setting, preparation of materials and presentations, documenting votes and decisions,finalising transcribed minutes, and managing Board records.
• Manage Board onboarding (materials, signing policies, and scheduling of sessions) and keepupdated Board lists internally and for all legal requirements to maintain charity status.
• Lead on Board renewals needed prior to Board meetings.
• Lead on maintaining or assuring compliance with global governance requirements.
• Work with VP People and Ops on research and implementation of an online platform for boardmanagement.

KNOWLEDGE, SKILLS, VALUES AND EDUCATION

• Commitment to EMpowers' mission and values.
• Highly organised, proactive, and able to manage multiple priorities simultaneously.
• Demonstrated ability to work effectively with senior leadership and Board members,maintaining professionalism, discretion, and confidentiality.
• Tech-savvy and comfortable using project management and collaboration tools (MicrosoftOffice Suite, Asana, Zoom, AI tools for automation etc.).
• Excellent written and verbal communication skills; ability to draft high-quality correspondenceand materials.
• Strong attention to detail and follow-through.
• Strong stakeholder management skills and ability to work effectively across geographies andtime zones.
• Flexible, adaptable, and able to work independently while collaborating closely withcolleagues.
• Experience supporting executives or managing Board/governance processes preferred.