Executive, HR (Employee Services, Staff Action Form)

PAP Community Foundation; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A community-based organization in Singapore seeks an Executive for HR, focusing on employee services and compliance-oriented administration. The ideal candidate should have at least two years of HR experience, strong knowledge of employment laws, and excellent interpersonal skills. Responsibilities include supporting employees, managing documentation, and assisting in HR policy development. Salary expectations and resumes should be directed to the provided email address.

Qualifications

• Minimum two years of HR experience required.
• Good knowledge of employment laws and prevailing HR practices.

Responsibilities

• Manage employee confirmation and probation processes.
• Document employee changes in employment terms.
• Support employees on HR-related issues.
• Conduct HR audit checks occasionally.
• Assist in HR policy development.

Skills

Good communication skills

Interpersonal skills

Resourceful

Well-organized

Meticulous

Able to meet deadlines

Able to work independently

Multi-tasking

Education

Diploma/Bachelor Degree in HRM or equivalent

Job description

Executive, HR (Employee Services, Staff Action Form)

Responsibilities include:

Compliance‑oriented HR Admin Tasks

• Ensure eligible employees go through confirmation of appointment process with their superiors and issue confirmation/extension of probation letters.
• Ensure proper documentation of employee movement or changes to terms of employment such as transfer, re‑designation, re‑deployment, salary adjustment, conversion of type of employment, etc.
• Follow‑up on renewal of contracts for short‑term hires and employees on retirement & re‑employment contracts.
• Perform salary benchmarking and propose salary adjustment to Executive Principals/District Heads in accordance with HR Pay policies.
• Assist in administration of compensation and benefits programmes where necessary.
• Maintain employees’ personnel files and records in electronic form.
• Conduct HR audit checks at centre as and when required.

Employee Support

• Provide support and advice to employees on various HR matters such as leave, claims, compensation, benefits, performance management, etc. and resolve the issues accordingly.
• Provide counseling to staff to address their grievances and/or disciplinary issues where necessary.
• Assist line managers in employee grievance handling and disciplinary cases.

HRIS – Leave and Claims Matters Administration

• Set‑up employee’s leave entitlement in system.
• Resolve employee’s leave entitlement and claims issues in HRMS.

Others

• Assist in development and implementation of HR policies.
• Conduct employee briefing for staff affected by centre consolidation and conversion.
• Conduct employee exit interview as and when necessary.
• Liaise with external agencies as and when necessary.
• Preparation of reports as and when required.
• Any other projects or tasks assigned by the management.

Job Holder Requirements

• Qualification: Minimally Diploma / Bachelor Degree in HRM or equivalent.
• Experience: Two (2) years.
• Good knowledge of employment laws and prevailing HR practices.
• Good communication & interpersonal skills.
• A hands‑on person who is resourceful, well‑organized and meticulous with an eye for detail and able to meet tight deadlines.
• Able to work independently and proficient in multi‑tasking.

Please send your resume to *****@pcf.org.sg indicating current and expected salary.

Note: In compliance with Personal Data Protection guidelines, we do not require indication of your NRIC or Foreign Identification numbers in your CV/Job Application Form. Your CV and/or Job Application will be retained for a period of 1 year, and we will respectfully destroy these documents thereafter (in the event your job application is unsuccessful).