Executive, HR & Admin Department (6 Months Maternity Cover)

PERTAPIS Education and Welfare Centre; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A non-profit educational organization in Singapore is seeking an HR Administrative Support to assist the HR Manager with recruitment, onboarding, and employee relations processes. The role requires a Bachelor's degree in Human Resources or Business Management and at least one year of relevant experience. Strong interpersonal and communication skills are essential. The position offers an opportunity to manage various HR functions and collaborate with government agencies.

Qualifications

• 1 year of experience in the relevant field is required.
• Familiarity and experience working with HRM systems are essential.

Responsibilities

• Support the HR Manager with hiring processes and policy administration.
• Coordinate and conduct employee recruitment and training.
• Administer foreign worker matters and liaise with agencies.
• Conduct off-boarding processes including exit interviews.

Skills

Interpersonal skills

Verbal communication

Written communication

Team coordination

Education

Bachelor’s Degree in Human Resource or Business Management

Tools

HRM systems

Job description

1) Job Role

• This role supports the HR Manager in administering the company's policies and handles the hiring processes. This includes on-boarding and off-boarding practices, foreign worker administration and liaising with agencies on employment requirements.

2) Job Description

• Coordinate and conduct the administration, recruitment, employment relations, medical coverages and training of employees for the organisation in alignment with the organisation’s strategies and policies and procedures and directions of higher management
• Prepare and monitor employment contracts, pre-employment medical check-up and submissions of security screening details to governmental agencies
• Facilitating new hires on-boarding orientation and conduct periodic check-in sessions
• Create new hire records such as Staff Personnel File and profile creation via the HR system
• Process new hire and employee’s staff pass, name stamp and name cards
• Monitor the probationary period of new hires and obtain the confirmation recommendation letters from respective supervisors for management approval
• Conduct the off-boarding process such as exit interviews, handover, final settlement of last drawn salary and archiving staff personnel file documents
• Administer the foreign worker matters such as liaising with recruitment agencies on foreign worker manpower needs for the organisation, work permit applications and renewals, coordinate the submission of 6 monthly medical examinations (6ME) and repatriation matters
• Liaising with government agencies (ie;MOM/HDB) concerning Other Converted Living Quarter (OCLQ)
• Coordinate career fairs and road show campaigns and network with agencies and organisations for internship and recruitment opportunities
• Regular update of employment records via HR system
• Handle employee and department enquiries pertaining to employment matters, policies and procedures
• Conduct investigations and submit reports on employee grievances
• Manage the administration for Cab Charge matters for respective centres
• Raise the Material Service Requisition Form (MSRF) for any expenditure matters
• Carry out any other tasks assigned by the HR Manager and higher management

3) Candidates Requirement

• Bachelor’s Degree in Human Resource or Business Management or Administration
• 1 year of experience in the relevant field
• Familiar and experience working with HRM systems
• Excellent interpersonal, verbal, and written communication skills
• Ability to coordinate and work as a part of the team.