Executive, HR & Admin Department

PERTAPIS Education and Welfare Centre; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A non-profit organization in Singapore is looking for an HR & Admin Support professional. The role involves payroll processing, handling claims, and providing HR administrative support. Candidates should have a diploma or degree in Human Resource or Business Management, with at least one year of relevant experience and good communication skills. This position offers a 5-day work week, Monday to Friday, 9am to 6pm.

Qualifications

• 1 year experience in the relevant field.
• Knowledge of employment legislation and changes.

Responsibilities

• Process monthly payroll administration.
• Prepare IR8A and submit to IRAS.
• Handle inquiries related to claims and payroll matters.
• Assist in recruitment matters such as onboarding and offboarding.

Skills

Interpersonal skills

Verbal communication

Written communication

Team coordination

Familiarity with HRM systems

Education

Diploma/Degree in Human Resource or Business Management/Administration

Job description

This role supports the HR & Admin Manager in administering the company's full spectrum of compensation and benefits processes. This includes administrative support for staff trainings, organisational insurances, claims and survey submissions to government or related agencies, plan staff bonding sessions and liaising with agencies on any Human Resource requirements.

1. Job Functions:

• Processing of monthly payroll administration or any related matters for the entire manpower headcount (ie; data entry, obtain centre rosters to tabulate allowances, OT or claims, payslips, reconciliation, tabulate unconsumed leave etc)
• Prepare IR8A and submit to IRAS (AIS)
• Monitor payroll deadlines and ensure timely delivery
• Handle general enquiries pertaining to claims and payroll matters from staff
• Final settlement administrative matters related to staff off-boarding
• Perform online submission of statutory claims (eg. government-paid maternity leave / childcare leave claims/IR21, NS, WICA claims) and attend to any related enquiries.
• Liaise with organisations on matters relating to claims (ie; NCSS, SUSS – Career Conversion Programmes)
• Process the organisation insurance administration and claims inclusive of attending to enquiries (ie; All Risks, Fire, Public Liability, etc)
• Prepare and submit government bodies and statutory board related surveys (ie; MOM, MSF, NCSS etc)
• Generate performance appraisal forms or related documentations (ie; annual, confirmation, promotion)
• Administrative tasks related to Staff Medical Coverages
• Source for suitable staff benefits (ie; corporate discounts etc) within the allocated budget
• Manage the staff gift/hamper administrative matters (ie; Get, Bereavement etc)
• Assist in planning team building activities and staff engagement sessions for the organisation
• Provide administrative support for staff training requirements including keeping track of all documentations
• Assist in recruitment matters such as on-boarding and off-boarding (as and when required)
• Knowledge on employment legislation and closely monitor changes for any related updates
• Ensure proper filing and up-to-date documentation for record and reference purposes
• Assist and support any HR & Admin related matters by the Management

2. Candidate Requirements

• Diploma / Degree in Human Resource or Business Management/Administration
• 1 year experience in the relevant field
• Familiar with HRM systems
• Good interpersonal, verbal and written communication skills
• Ability to coordinate and work as a part of the team

3. Working Hours

5 days work week

Monday to Friday - 9am to 6pm

4. Work Location

1 Joo Chiat Complex

Disclaimer: Only shortlisted candidates will be contacted.