Executive (Healthcare Secretarial Support / Up $3800 / Jurong East)

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruiting agency in Singapore is looking for an administrative support specialist to assist the Clinical Head of Department. Responsibilities include managing the diary and appointments, processing correspondence, and providing support to medical staff. The role requires excellent communication and organizational skills. Working location is in Jurong East with specific hours outlined, and the duration is four months, with possible extensions.

Responsibilities

• Maintain Clinical HOD’s diary schedule and confirm appointments.
• Manage admin duties like typing, scanning, and coordinating meetings.
• Answer and screen telephone calls for Clinical HOD and department doctors.
• Establish and maintain filing system.
• Process incoming and outgoing mail.
• Inform HOD on important matters.
• Prepare IT passwords, name stamps, and workstations for new staff.
• Provide administrative support to department doctors.
• Draft documents and correspondences for Clinical HOD.
• Work with other department admins on schedules.

Job description

Duration: 4 months (17 Nov 2025 to 16 Mar 2025), subject to further extension or conversion

Working Location: West, Jurong East

Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Duties

SPECIFIC (80%)

• Maintain Clinical HOD’s diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements
• Manage admin duties such as typing, scanning, making appointments, coordinating meetings, book meeting rooms, open general mails and replying to enquiries.
• Answer and screen telephone calls and enquiries for Clinical HOD and department doctors.
• Establish and maintain filing system.
• Process incoming and outgoing mail.
• Inform and/or remind HOD on matters of interest and importance.
• Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants.
• Provide in administrative support to department doctors including HOs, MOs, residents, and medical students.
• Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors.
• Working together with other department admins on schedules

GENERAL (20%)

• Generate monthly roster for medical staff
• Compile department’s statistics and prepares department’s monthly reports.
• Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc).
• Administer other claims, as necessary.

Requirements

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We regret to inform that only shortlisted candidates will be notified.