Executive, Finance & Administration (6 Months Maternity Cover)

CHILDREN'S AID LIMITED; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A non-profit organization in Singapore is seeking a Finance Assistant to handle bookkeeping duties, manage petty cash, and prepare donation reports. The ideal candidate will have a diploma in Accounting/Finance, at least 3 years of relevant experience, and strong interpersonal and tech skills. This role requires a proactive approach to managing financial processes and communicating with vendors and service providers.

Qualifications

• Minimum 3 years of working experience.
• Proficient in Microsoft Office Suite.
• Willingness to take on new challenges.

Responsibilities

• Responsible for bookkeeping duties and supporting finance-related processes.
• Perform monthly bank reconciliation and submit documents for month-end closing.
• Manage offline donations and perform monthly reconciliation between reports.

Skills

Interpersonal skills

Presentation skills

Communication skills

Proficiency in Microsoft Office Suite

Ability to act independently

Tech savvy

Education

Diploma/Advanced/Higher/Graduate Diploma in Accounting/Finance

Job description

Job Summary

Responsible for bookkeeping duties and supporting the Management in ensuring that all finance related processes and practices are in accordance with auditor’s requirements and the professional ethics and standards.

Finance

• Petty cash management including replenishment of cash from the bank (frequency of bank errands – fortnightly). Petty cash payments must be accurate and properly recorded.
• Liaise with service providers and vendors to ensure timely payments.
• Coordinate and obtain appropriate signatures for bank documents.
• Perform monthly bank reconciliation and submit supporting documents to outsourced Accountant for month-end closing by 7th of the following month.
• Ensure proper filing and archiving of finance related documents.
• Preparation of month-end schedules.

Donation Report

• To perform monthly reconciliation between reports downloaded from donation portals and bank statements. To prepare both the Monthly Donation Check Report as well as the Actuals Donation Report.
• Manage offline donations and donation-in-kind in the office.
• Timely data entry of donation into Donation Management System (DMS).
• Liaising with DMS’s vendor to troubleshoot technical errors in the system.

Ad-hoc

• Any other duties as assigned by Manager, Finance and IT Admin

Qualifications and Requirements:

• Diploma/Advanced/Higher/Graduate Diploma in Accounting/Finance with minimum 3 years of working experience.
• Proficient with Microsoft Office Suite.
• Tech savvy and able to act independently with minimal supervision.
• Willingness to take on new challenges.
• Possess excellent interpersonal, presentation and communication skills.