Executive, Facilities (1 Year Contract)

SPD; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A facilities management organization in Singapore is seeking an Executive to manage facilities and administration support. The ideal candidate will be responsible for ensuring a safe environment, managing vendors, and supporting transport operations. A Diploma and 5 years of relevant experience are required. Proficiency in Microsoft Office 365 is preferred. This position is ideal for someone proactive and detail-oriented.

Qualifications

• At least 5 years of relevant working experience for Diploma holders.
• Proficient in Microsoft Office 365 preferred.
• Possession of own transport will be an advantage.

Responsibilities

• Ensure a clean and safe environment for all SPD premises.
• Manage all outsourced facilities management vendors.
• Support daily transport operations of SPD’s vehicles.
• Provide support for renovation and upgrading works.
• Coordinate and support renewal of contracts and agreements.

Skills

Proficient in Microsoft Office 365

Good communication skills

Team player

Attention to detail

Education

Diploma in any discipline

Job description

Executive, Facilities (1 Year Contract)

Location: Singapore

Provides facilities and administration support to the organization.

Responsibilities

Facilities Management

• Provide support to ensure a clean and safe environment for all SPD premises in compliance with all authorities’ guidelines such as BCA, NEA, SCDF, WSH, etc.
• Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirements and review all vendors’ performance yearly.
• Assist the team in planning emergency response plans including fire safety management and pandemic plan.

Transport Management

• Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors.

Project Management

• Provide support to the project team for new renovation and upgrading works.
• Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.

Administrative Functions

• Perform sourcing, evaluation of quotations and seek approval for purchases.
• Undertake purchase arrangements to ensure value for money purchases for the benefit of the organization and clients.
• Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) required for the operations and meeting funding/audit requirements.
• Coordinate and support the renewal of contracts and agreements required for the operations.

Support Other Administrative Activities and Events

• Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers’ Meeting, etc.
• Support all administrative works such as managing card access, printing and phone line management, etc.
• Other administrative duties as assigned.

Requirements

• Possess at least a Diploma in any discipline.
• At least 5 years of relevant working experience for Diploma holders.
• Applicants lacking the minimum educational qualification may be considered if they possess significant relevant working experience.
• Proficient in Microsoft Office 365 (Outlook/SharePoint/Word/Excel/PowerPoint) preferred.
• Possession of own transport will be an advantage.
• Proactive, meticulous, possess good communication and interpersonal skills, and a good team player.
• Only Singaporeans need apply.

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