Executive, Event Logistics & Admin Support (NUS Artificial Intelligence Institute)

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading educational institution in Singapore seeks a qualified candidate for event logistics and administrative support under the NUS Artificial Intelligence Institute. The role involves providing logistical support for events, maintaining data repositories, and collaborating with researchers. Candidates should possess a relevant degree or diploma, and strong communication and organizational skills. This position offers a two-year contract with renewal based on performance.

Qualifications

• Bachelor’s Degree with no experience or Polytechnic Diploma holder with work experience.
• Good communication and interpersonal skills.
• Strong organizational skills with ability to multi-task.

Responsibilities

• Provide logistical support for meetings and events.
• Serve as secretariat for meetings.
• Maintain data repository and coordinate staff re-appointments.

Skills

Good verbal & written communication skills

Strong organizational skills

Resourcefulness

Team player

Resourcefulness

Resilience

Education

Bachelor’s Degree or Polytechnic Diploma

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

Under the NUS Artificial Intelligence Institute (NAII), we are looking for a suitably qualified candidate to provide event logistics and administrative support.

In a calendar year, the Institute hosts a diverse range of small and big-scale in-person and online events for the NUS and local research ecosystem. There is opportunity to work with a diverse group of internal and external stakeholders, partners and participants

Key Responsibilities:

• Work collaboratively to provide full spectrum of logistical support for Institute’s meetings, events (e.g. seminars, conferences, industry visits, etc.) as well as its participation in external events
• Serve as secretariat for meetings
• Maintain Institute’s data repository including the various membership schemes, grants and project
• Coordinate the re-appointments of research staff and the engagement of students, interns, and visitors and support with on-boarding of NAII faculty member
• Liaise with researchers and vendors on the procurement of goods and services
• Oversee lab space matters including managing seat allocations, ensuring professional presentation for internal and external visitor
• Collaboratively support Institute-level flagship initiatives such as the NAII seed grant
• In addition to the above, the candidate should perform other duties as assigned by the NAII Director.

Qualifications

• Bachelor’s Degree with no experience or Polytechnic Diploma holder, with work experience in fast-paced, dynamic environmen
• Good verbal & written communication and interpersonal skills with a positive work attitud
• Strong organizational and coordination skills with the ability to multi-tas
• Proficient in MS Office applications (Word Excel, Excel, and PowerPoint
• Strong team player who is resourceful and resilient
• The employment will be an initial period of 2 years, with opportunity for renewal subject to performance