Executive, Estate Planning, Development & Management

NTUC First Campus Co-operative Ltd; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading cooperative organization in Singapore is seeking a Facilities Management Specialist. The role involves serving as a subject matter expert for various services, overseeing procurement processes, and leading project management initiatives for renovations and new developments. The ideal candidate holds a relevant degree and has at least 2 years of experience in facilities management or construction. Strong project management skills and proficiency in tools like Google Sheets are essential for success in this role.

Qualifications

• At least 2 years of experience in facilities management, construction or estate management.
• Experience with interior works and/or mechanical & electrical engineering.
• Ability to read technical drawings.

Responsibilities

• Serve as a subject matter expert for assigned hard/soft services and provide timely technical support.
• Lead end-to-end coordination and project management for lifecycle renovation and upgrading works.
• Support new centre development projects including reviewing construction drawings and specifications.

Skills

Project management

Communication skills

Problem-solving skills

Analytical skills

Data processing skills

Education

Bachelor’s degree in Real Estate, Architecture, Engineering, Project Management, or related field

Tools

Google Sheets

Excel

AutoCad

Job description

1. Facilities Management

• Serve as a subject matter expert for assigned hard/soft services (e.g., M&E systems, cleaning, landscaping, security, etc.) and provide timely technical support to all centres.
• Ensure timely rectification of faults, equipment failures, and operational issues, and uphold good standards of routine and preventive maintenance.
• Lead and conduct proper procurement processes, including accurate scoping of works, fair evaluation of proposals, and engagement of competent service providers.
• Oversee vendor and contract management, ensuring compliance with service level agreements and maintaining high service quality.
• Monitor facilities management expenditures, track utilisation, and support budget planning to ensure financial discipline.

2. Cyclical Maintenance

• Lead end-to-end coordination and project management for lifecycle renovation and upgrading works for existing centres.
• Conduct site assessments to identify needs and determine renovation scope, including technical, operational, and compliance requirements.
• Coordinate logistical arrangements such as temporary transport, food support, furniture replacement, and decanting plans where required.
• Work closely with contractors, consultants, and internal stakeholders to deliver projects on time, within budget, and with minimal disruption to centre operations.
• Manage project documentation, progress tracking, variation orders, claims verification, and payment processing.

3. Project Management

• Support new centre development projects as assigned, including:
• Review of construction drawings, specifications, and submissions.
• Preparation and management of project documentation, permits, and regulatory compliance.
• Coordination with contractors, consultants, regulatory authorities, and internal teams.
• Procurement of works, services, and materials.
• Monitoring and rectification of defects prior to handover.
• Contribute to continuous improvement of project workflows, safety practices, design standards, and centre functionality.

Requirements:

• Bachelor’s degree in Real Estate, Architecture, Engineering, Project Management, or related field.
• At least 2 years of experience in facilities management, construction or estate management.
• Strong project management and communication skills
• Experience with interior works and/or mechanical & electrical engineering
• Excellent problem-solving and analytical skills with attention to detail
• Proficiency in Google Sheets for data analysis, project tracking, and reporting.
• Ability to work independently and as part of a team
• Positive attitude, eager to learn, proactive and inquisitive
• Data processing skills and ability to read technical drawings (e.g. Excel, AutoCad) a plus