Executive, Document Control

CHINA RAILWAY ELECTRIFICATION ENGINEERING GROUP CO., LTD. (Singapore Branch); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering company in infrastructure is seeking an Executive, Document Control in Singapore. The role involves managing project documentation, ensuring compliance with ISO standards, and coordinating across teams. Ideal candidates have relevant certifications and experience in document control, with proficiency in MS Office and EDMS platforms. Join a supportive environment offering exposure to major rail and infrastructure projects.

Benefits

Exposure to major rail & infrastructure projects

Stable career path

Collaborative project team environment

Opportunities for skill development

Qualifications

• Prior experience in document control within construction / engineering / M&E / LTA projects is an advantage.
• Strong attention to detail and ability to meet tight deadlines.
• Good communication skills are necessary.

Responsibilities

• Maintain and update project documentation, drawings, and reports.
• Prepare, compile, and submit project documentation within deadlines.
• Coordinate with internal teams to ensure accurate documentation.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Diploma / Higher Nitec in Business Administration, Engineering, or related fields

Tools

MS Office

EDMS platforms (Aconex, Asite, BIM360)

Job description

About the Role

We are looking for a detail-oriented Executive, Document Control to manage, organise, and maintain all project documentation for our major rail, electrical, and infrastructure projects.

You will play a key role in ensuring accurate records, timely submissions, and compliance with LTA/ISO requirements across all project stages.

Key Responsibilities

Document Control & Management

• Maintain and update all project documentation, drawings, correspondences, method statements, and reports.
• Control document numbering, versioning, and distribution according to company and client (e.g. LTA, main con) requirements.
• Ensure timely uploading, downloading, and tracking of documents through EDMS platforms (e.g., Aconex, Asite, H360, BIM360, etc.).
• Monitor document status, approvals, and outstanding submissions.

Submission & Tracking

• Prepare, compile, and submit project documentation (technical submissions, shop drawings, RFIs, reports) within deadlines.
• Track submission progress, approval timelines, and follow up with engineers, consultants, and subcontractors.
• Ensure all submissions are correctly formatted and compliant with contract and project specifications.

Project Coordination

• Coordinate with internal teams (engineering, procurement, QA/QC, site team) to ensure updated and accurate documentation.
• Liaise with client/consultant document controllers for submission requirements and updates.
• Support project audits, inspections, and documentation requests.

Quality & Compliance

• Maintain proper filing, archiving, and retrieval systems for hardcopy and digital documents.
• Ensure compliance with ISO standards, project quality plans, and company document control procedures.
• Assist in preparation of project handover documentation and close-out manuals.

Requirements

• Diploma / Higher Nitec / relevant certification in Business Administration, Engineering, or related fields.
• Prior experience in document control within construction / engineering / M&E / LTA projects is an advantage.
• Proficient in MS Office and EDMS platforms (Aconex, Asite, BIM360, etc.).
• Strong attention to detail, organisational skills, and ability to meet tight deadlines.
• Good communication skills and ability to coordinate across departments.

Why Join Us

• Exposure to major rail & infrastructure projects.
• Stable career path with a reputable engineering organisation.
• Collaborative and supportive project team environment.
• Opportunities to develop skills in project administration, quality management, and EDMS systems.

About Us

China Railway Electrification Engineering Group Co., Ltd. (Singapore Branch) is part of the Fortune Global 500 China Railway Group Limited (CREC).

Established in 2018, our Singapore Branch focuses on electrical and power engineering works for major metro and infrastructure projects across the region.

With a proud heritage dating back to 1958, when CREEG constructed China’s first‑ever electrified railway, the company has grown into a comprehensive “10‑in‑1” enterprise, spanning engineering construction, design, R&D, industrial manufacturing, testing, supervision, logistics, operation & maintenance, real estate, and investment.

We take pride in delivering projects that meet the highest international standards in safety, quality, and innovation.