Executive Coordinator

V-ELEGANT PTE. LTD.; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A project management company in Singapore is seeking a qualified individual to manage various operations across multiple projects. This role involves handling operations, managing staff, and ensuring that project deliverables are met. The ideal candidate must have a diploma in Engineering, Computer Science, or Administration, possess strong communication skills, and be willing to perform hands-on work as necessary. Rotational shifts and travel to various locations are expected.

Qualifications

• Able to do hands-on work, including physical tasks.
• Willingness to travel to multiple locations.
• Ability to work on rotational shifts & weekends.

Responsibilities

• Manage operations of various projects, including 24-hour operations.
• Handle multiple projects and ensure KPI maintenance.
• Visit project sites to ensure deliverables meet specifications.
• Prepare monthly attendance and work reports for client approval.
• Activate standby personnel in the absence of deployed staff.

Skills

Project coordination

Communication skills

Interpersonal skills

Hands-on work

Education

Diploma in Engineering, Computer Science & Administration

Job description

Responsibilities:

• Manage operations of various projects (Including 24-hour operation Projects)
• Needs to handle and take care of multiple projects
• Activate Standby personnel or stand in for the absence of personnel in the project
• Rostering for operations/ensuring KPI maintained on all the projects under their care
• Visit the project sites and ensure deliverables of the project specs (Islandwide)
• Monthly attendance report and work report preparation and submission with the client for the necessary approval
• Invoice preparation and submission to the client for the necessary payment processing
• Join the recruitment manager for the necessary project recruitment and interview arrangements.
• Collect feedback on the staff performance with the client
• Coordinate and arrange the needful logistics arrangement for the project.
• Planning and executing project budgets.
• Able to do hands‑on work during the absence of the deployed project staff
• Motivating and supervising assigned staff.

Qualifications and Skills Required:

• Must be qualified with a diploma in Engineering, Computer Science & Administration
• Able to do hands‑on work (Physical work)
• Able to travel to multiple locations
• Able to work on rotational shifts & weekends (Off Day on weekdays)
• Experience in project coordination is an added advantage.
• Good communication and interpersonal skills.