Executive Business Assistant

EDMI LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading smart energy solutions provider in Singapore is seeking an Executive Business Assistant to the COO to provide comprehensive support, manage projects, and coordinate financial analyses. The ideal candidate will have over 5 years of executive support experience, excellent organization skills, and proficiency in Microsoft Office. This role is essential to drive initiatives that power a smarter, more sustainable world and offers a dynamic working environment.

Qualifications

• 5+ years of experience in Finance, Marketing, or executive support.
• Proven ability to handle confidential information with integrity.
• Good understanding of financial metrics and analysis.

Responsibilities

• Provide high-quality project and administrative support to the COO.
• Review and analyze financial documents and business cases.
• Coordinate meetings, prepare agendas, minutes, and follow-ups.

Skills

Project management

Confidentiality

Communication skills

Financial analysis

Organization

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office (Excel, PowerPoint)

SharePoint

Power BI

Job description

About the Role

The Executive Business Assistant to the Chief Operating Officer (COO) plays a critical and high-impact role in enabling strategic operational success across EDMI’s global business. Acting as the COO’s trusted partner and primary liaison, you will provide comprehensive, proactive, and confidential support, ensuring smooth coordination of priorities, efficient communication, and effective execution of corporate initiatives.

You will work closely with senior stakeholders across regions, manage complex projects, analyse financial and business data, and prepare executive-level materials to support decision-making. This role demands exceptional organisation, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment.

Key Responsibilities

• Project & Administrative Support: Provide high-quality project and administrative support to the COO and team, including research, data analysis, task management, and maintaining digital documentation through SharePoint and wiki systems.
• Financial Analysis: Review, analyse, and generate financial documents such as business cases, cost comparisons, and scenario analyses.
• Presentations & Communications: Create and maintain executive-level presentations and reports using PowerPoint; draft key communications and briefing materials.
• Facilitation & Coordination: Coordinate and facilitate meetings, workshops, and business reviews across multiple global time zones. Prepare agendas, minutes, and follow-ups, and support the preparation of board papers and reports.
• Calendar & Travel Management: Manage the COO’s complex schedule, prioritising commitments, coordinating travel logistics, and managing communications with internal and external stakeholders.
• Project Coordination: Drive smaller strategic projects on behalf of the COO, ensuring alignment with organisational objectives and timely delivery of business outcomes.

What We’re Looking For

• Bachelor’s degree in Business Administration, Economics, Finance, Communications, or a related field.
• At least 5 years of experience in Finance, Marketing, Office Management, or a similar executive support function.
• Proven ability to handle confidential information with integrity and discretion.
• Exceptional organisation and project management skills with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills; professional and confident when engaging with senior stakeholders.
• Good understanding of financial acumen for P&L, balance sheets, and business metrics.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint), Teams, Zoom, and SharePoint; Power BI experience is a plus.
• Proactive, resourceful, and adaptable, with a strong sense of initiative and problem-solving capability.

Why Join Us

At EDMI, we are powering a smarter, more sustainable world through innovative smart energy solutions. As part of our OneEDMI culture, we value collaboration, integrity, and continuous learning. Joining us means being part of a global team that embraces innovation and drives real impact in the energy industry.