Executive Assistant | Up to 5.5k

Octomate Staffing Pte. Ltd.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A premium private transport service provider in Singapore is seeking a highly organized Personal Assistant to support the management team with administrative tasks. The role involves managing scheduling, correspondence, and documentation in a professional and discreet manner. Applicants should have at least 2 years of experience as a Personal Assistant and strong multitasking abilities in a client-focused environment.

Benefits

Opportunity to work closely with senior management

Supportive working environment

Exposure to luxury service operations

Qualifications

• Minimum of 2 years experience as a Personal Assistant or similar role.
• Strong attention to detail and ability to manage confidential information.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Provide administrative support to the General Manager.
• Handle confidential information and maintain documentation.
• Manage correspondence and communications professionally.

Skills

Organizational skills

Communication skills

Multitasking abilities

Discretion

Education

Diploma in Business Administration or related field

Tools

Microsoft Office (Word, Excel, Outlook)

Scheduling tools

Job description

Our client is a premium private transport and chauffeur service provider catering to both corporate and VIP clientele across Singapore. They pride themselves on professionalism, discretion, and delivering seamless experiences to their customers.

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and operational support to the company’s management team.

Key Responsibilities:

• Provide day-to-day administrative and personal support to the General Manager, including calendar management, travel arrangements, and meeting coordination.

• Handle confidential information and maintain proper documentation and filing systems.

• Liaise with clients, drivers, and vendors to ensure smooth coordination of schedules and operations.

• Prepare reports, track expenses, and assist with basic bookkeeping or invoicing tasks when required.

• Manage correspondence, emails, and phone communications promptly and professionally.

• Assist in planning driver rosters, monitoring daily assignments, and ensuring service standards are met.

• Support ad-hoc duties and errands, including event coordination or personal matters as assigned.

Requirements:

• Diploma or equivalent qualification in Business Administration or related field preferred.

• At least 2 years of experience as a Personal Assistant, Executive Assistant, or Administrative Executive — ideally within the service, transport, or hospitality sector.

• Strong organizational and multitasking abilities with excellent attention to detail.

• Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.

• Proficient in Microsoft Office (Word, Excel, Outlook) and familiar with scheduling tools.

• Discreet, reliable, and able to manage sensitive information with confidentiality.

• Able to work independently in a fast-paced, client-focused environment.

What’s in It for You:

• Opportunity to work closely with senior management in a reputable, fast-growing chauffeur company.

• Supportive working environment that values initiative and accountability.

• Exposure to luxury service operations and high-profile clientele management.