Executive Assistant (Training Ops, Course Support) Southeast ~

PERSOL; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A dynamic recruitment firm in Singapore is seeking an Executive Assistant to support training operations. The role involves preparing materials, managing logistics, and providing customer support. Candidates should have a diploma and 1-2 years of relevant experience, as well as proficiency in Microsoft Office. This position offers a stable environment with potential for overtime during training sessions.

Qualifications

• Minimum 1–2 years of relevant experience.
• Able to work independently and collaboratively across all levels.
• Prior experience in training operations is an advantage.

Responsibilities

• Prepare class materials including attendance sheets and refreshments.
• Provide on-site and remote support for daily course activities.
• Handle customer enquiries related to contractor courses.
• Provide support for Saturday and evening classes when scheduled.
• Maintain accurate records and documentation.

Skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft PowerPoint

Strong interpersonal skills

Good analytical abilities

Problem-solving skills

Education

Diploma in any discipline

Job description

Executive Assistant (Training Ops, Course Support) Southeast

Duration: 1 + 1 year, extendable/convertible

Working hours: 08:00am – 5:30pm (Monday to Friday). Standby for ad-hoc class support on Saturday and weekday evenings – eligible for overtime claims.

Responsibilities

• Class Logistics: Prepare class materials including attendance sheets, exam slips, refreshments, and other logistics; ensure classroom readiness and trainer support.
• Daily Operations: Provide on-site and remote support for daily course activities; update attendance records and assessment results in the system; download and compile course evaluation feedback.
• Customer & Course Support: Handle customer enquiries related to contractor courses; assist with course registration via TMS and other platforms.
• Ad-hoc Support: Provide support for Saturday and evening classes when scheduled; assist with urgent operational tasks as assigned.
• General Administration: Maintain accurate records and documentation; support the team with other administrative duties as required.

Requirements

• Diploma in any discipline.
• Minimum 1–2 years of relevant experience.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Strong interpersonal and communication skills.
• Good analytical and problem-solving abilities.
• Able to work independently and collaboratively across all levels.
• Prior experience in training operations is an advantage.

Interested candidates, please click APPLY to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

Contact number: 8189 1***

We regret to inform that only shortlisted candidates will be notified.