Executive Assistant to Senior Leadership - GBS SEA

TikTok; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading social media platform in Singapore is seeking a highly proactive PMO executive. The role involves managing the leader’s schedule, preparing meeting materials, and coordinating business meetings. Candidates should have a Bachelor’s degree and 3-5 years of executive support experience. This position offers exceptional exposure to leadership and critical business projects that drive career growth.

Qualifications

• Minimum 3-5 years of experience in executive support or administrative management.
• Strong ownership mentality and attention to detail.
• Ability to handle confidential information with integrity.

Responsibilities

• Expertly manage and optimize the leader’s schedule.
• Prepare high-quality meeting materials and documentation.
• Plan and coordinate business meetings and events.
• Track project timelines and serve as a liaison.

Skills

Organizational skills

Time-management skills

Interpersonal communication

Problem-solving

Fluency in English

Education

Bachelor’s degree or above

Job description

Responsibilities

TikTok will be prioritizing applicants who have a current right to work in Singapore, and do not require TikTok's sponsorship of a visa.

About the Team

The Global Business Solutions (GBS) team is responsible for the revenue growth of the TikTok business, and our teams include Sales, Marketing, Ops, Account Managers, Agency and partnerships, as well as Marketing Science.

We are seeking a highly proactive and detail-oriented PMO executive to provide comprehensive support to SEA senior leadership. This is a unique opportunity to gain unparalleled exposure to high-level projects, strategic business discussions, and cross-functional leadership. If you are ambitious, eager to grow your career, and thrive in dynamic environments, this role offers a platform to accelerate your professional development and visibility across the organization.

Why This Role is Exciting

• Career Growth: Develop a deep understanding of business strategy, project management, and cross-functional collaboration, positioning yourself for accelerated career advancement.
• Visibility & Influence: Work closely with senior leadership and interact regularly with top executives, providing you with exceptional exposure to leadership and decision-making processes.
• Dynamic Environment: Be at the heart of critical projects and initiatives that shape the future of the organization.
• Skill Development: Enhance your analytical, communication, and organizational skills while contributing meaningfully to high-impact business outcomes.

Responsibilities

• Calendar & Schedule Management: Expertly manage and optimize the leader’s schedule, including internal and external meetings, strategic events, and travel logistics. Anticipate scheduling conflicts and proactively resolve issues to maximize the leader’s time and effectiveness.
• Business Operations & Administrative Support: Prepare high-quality meeting materials, reports, presentations, and documentation that support decision-making and strategic initiatives. Maintain organized, confidential, and accessible records and files. Oversee invoice processing, expense reimbursements, vendor coordination, and other essential administrative functions with accuracy and discretion.
• Meeting & Event Coordination: Plan and coordinate business meetings, workshops, and team events, managing logistics, agendas, and follow-up actions to ensure smooth execution and impactful outcomes.
• Project Support & Cross-Functional Collaboration: Track project timelines, deliverables, and key actions to keep initiatives on schedule. Serve as a trusted liaison, communicating effectively with internal teams and external stakeholders on behalf of the leader. Engage in high-level projects and business discussions, gaining hands-on experience with data analysis, strategy development, and operational planning.

Qualifications

Minimum Qualifications:

• Bachelor’s degree or above.
• Minimum 3-5 years of experience in executive support, administrative management, or related roles.
• Fluency in English (written and spoken) required.
• Strong organizational and time-management skills with keen attention to detail.
• Demonstrated ability to handle confidential information with integrity.
• High sense of responsibility, strong ownership mentality, and willingness to take on administrative tasks essential to the leader’s success and team operations.
• Proactive learner with the desire to grow and expand responsibilities over time.

Preferred Qualifications:

• Ability to remain adaptable in a fast-paced environment.
• Excellent interpersonal communication and stakeholder management skills.
• Strong problem-solving skills and the ability to anticipate needs before they arise.

About TikTok

TikTok is the leading destination for short-form mobile video. At TikTok, our mission is to inspire creativity and bring joy. TikTok's global headquarters are in Los Angeles and Singapore, and we also have offices in New York City, London, Dublin, Paris, Berlin, Dubai, Jakarta, Seoul, and Tokyo.

Why Join Us

Inspiring creativity is at the core of TikTok's mission. Our innovative product is built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and bring joy - a mission we work towards every day. We strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. Every challenge is an opportunity to learn and innovate as one team. We\'re resilient and embrace challenges as they come. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our company, and our users. When we create and grow together, the possibilities are limitless. Join us.

Diversity & Inclusion

TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.