Executive Assistant to Partner & COO | Discreet, Proactive

OON & BAZUL LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A law firm in Singapore is seeking a highly organized personal assistant to support the Managing Partner and COO. Responsibilities include managing emails, scheduling meetings, coordinating travel arrangements, and ensuring deadlines are met. The ideal candidate possesses strong communication skills, proficiency in Microsoft Office, and a diploma or degree in Business Administration or Law. Legal secretarial certification is a plus.

Qualifications

• Strong administrative skills required.
• Proficient in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities in a dynamic environment.

Responsibilities

• Manage and curate the Managing Partner’s emails.
• Coordinate complex scheduling, meetings, and travel arrangements.
• Ensure timely follow-ups and maintain accurate calendar management.
• Prepare and process reimbursement claims and related documentation.

Skills

Administrative and organizational skills

Proficiency in Microsoft Office Suite

Excellent communication abilities

Interpersonal skills

Attention to detail

Discretion

Education

Diploma or Degree in Business Administration, Law, or related field

Legal secretarial certification

Job description

A law firm in Singapore is seeking a highly organized personal assistant to support the Managing Partner and COO. Responsibilities include managing emails, scheduling meetings, coordinating travel arrangements, and ensuring deadlines are met. The ideal candidate possesses strong communication skills, proficiency in Microsoft Office, and a diploma or degree in Business Administration or Law. Legal secretarial certification is a plus.