Executive Assistant to Managing Director | Tai Seng | Up $6K per month

CREW by HRNET; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

A recruitment agency in Singapore is seeking an experienced Executive Assistant to support the Managing Director. The role involves managing schedules, coordinating meetings, and handling travel logistics. Candidates should have at least 5 years of experience in a similar position with exceptional organizational and communication skills. This position offers a dynamic work environment.

Qualifications

• At least 5 years of experience as a Personal Assistant, Secretary, or Executive Assistant.
• Exceptional organizational skills with a strong eye for detail.
• Excellent communication skills, both written and verbal.

Responsibilities

• Manage the MD’s calendar and schedule internal and external meetings.
• Prepare documents, presentations, and agendas accurately.
• Coordinate business travel including flights and accommodation.
• Assist with internal and offsite events and take minutes.

Skills

Organizational skills

Communication skills

Adaptability

Problem-solving

Tech-savvy

Tools

Microsoft Office Suite

Job description

We’re looking for a sharp, adaptable, and highly organized Executive Assistant to support a Managing Director. This is a pivotal role for someone who thrives on keeping things running seamlessly — managing schedules, anticipating needs, and bringing structure to a dynamic work environment.

You’ll be the right hand to the Managing Director, ensuring everything behind the scenes is coordinated to perfection — from diary management and meetings to business travel and events.

What You’ll Do

• Be the anchor of daily operations: manage the MD’s calendar, schedule internal and external meetings, and ensure all commitments run smoothly.

• Own the details: prepare documents, presentations, and agendas with accuracy and professionalism.

• Plan and execute seamlessly: organise team meetings, track follow-up actions, and ensure deliverables are met on time.

• Handle travel logistics: coordinate business travel — flights, accommodation, and transportation — with efficiency and foresight.

• Drive communication excellence: coordinate and prepare materials for meetings and presentations with clarity and precision.

• Support events and projects: assist with internal and offsite events, attend offsite meetings, take minutes, and follow through on action items.

• Be the trusted partner: manage confidential information and provide ad-hoc personal support when needed.

What You Bring

• At least 5 years of experience as a Personal Assistant, Secretary, or Executive Assistant supporting senior management.

• Quick thinking and adaptability — able to manage shifting priorities with composure and confidence.

• Exceptional organisational skills with a strong eye for detail and a proactive approach to problem-solving.

• Excellent communication skills, both written and verbal, to liaise effectively across all levels.

• Tech-savvy and proficient in Microsoft Office Suite and productivity tools.

• Adept at planning and managing complex schedules and booking business travel with precision.

• Professional discretion when handling sensitive information.

How to Apply

Send your updated CV to [e-mail] with:

• Your expected salary

• Last drawn package

• Notice period / earliest start date

Only shortlisted candidates will be contacted.

Ho Yu Qing Deborah (R1104551)
CREW by HRnet | HRnet Ventures Pte Ltd
EA Licence: 24C2435