EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

SWISS-ASIA FINANCIAL SERVICES PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading family office in Singapore is seeking an experienced Executive Assistant to support their Managing Director. This role offers exposure to investment strategies and decision-making processes, ideal for driven individuals looking to evolve in Private Banking and Wealth Management for Ultra High Net Worth Individuals. Applicants should have 3-5 years of executive support experience and a valid driving license.

Benefits

Career Development

Mentorship from industry leaders

Competitive remuneration

Qualifications

• 3–5 years of experience in executive support.
• Background in finance, law, consulting, or private client services is a plus.
• Valid driving license required for transporting the Managing Director.

Responsibilities

• Provide high-level administrative and strategic support to the Managing Director.
• Coordinate calendars, meetings, and global travel arrangements.
• Handle confidential business and personal matters with discretion.
• Liaise with internal and external stakeholders across finance, legal, and operations.
• Assist in the execution of investment and business initiatives.

Skills

Strong communication skills

Excellent organization skills

Multitasking skills

Tech-savvy with MS Office proficiency

Curiosity and eagerness to learn

Job description

Role Overview

Advance your career at the heart of strategic decision-making. We are seeking an Executive Assistant to support our Managing Director – Wealth Management, based at his East Coast Office. This is a dynamic and trusted role within a high-performing private family office, offering exposure to investment strategy, business operations, and executive-level decision-making. The ideal candidate will hold a valid driving license, as occasional transport of the Managing Director and VIP guests will be required. This opportunity is well-suited for individuals looking to develop professionally within the world of Private Banking and Wealth Management for Ultra High Net Worth Individuals (UHNWIs).

About The Family Office

We are a discreet and established multi family office overseeing a broad portfolio of investments, private assets, and business interests. Our environment is fast-paced, professional, and built on trust, integrity, and long-term vision.

The Role: More Than Just Support

As Executive Assistant to the Managing Director, you won’t just manage schedules and logistics — you’ll gain rare insight into how a seasoned leader makes strategic decisions across multiple sectors. This is an ideal role for someone with ambition, a sharp mind, and a desire to grow beyond traditional administrative work. The role involves a blend of trade support, operational coordination, administrative assistance, compliance adherence. Candidates need to have a driving license and will have the requirement to send and fetch Director & his VIP guests occasionally. This role is ideal for individuals who are keen to intellectually evolve in the inner workings of a Private Banking & Wealth Management Family Office dealing in Ultra High Networth Individuals.

Working Hours: 2 pm to 11 pm

Key Responsibilities

• Provide high-level administrative and strategic support to the Managing Director
• Coordinate calendars, meetings, and global travel arrangements
• Handle confidential business and personal matters with discretion
• Liaise with internal and external stakeholders across finance, legal, and operations
• Assist in the execution of investment and business initiatives
• Research, prepare, and summarize information to support decision-making

Who You Are

• A driven and trustworthy professional with 3–5 years of experience in executive support
• A strong communicator with excellent organization and multitasking skills
• Curious, reliable, and eager to learn from a hands-on executive environment
• Tech-savvy with proficiency in MS Office and collaboration tools
• Background in finance, law, consulting, or private client services is a plus

What You’ll Gain

• Career Development: Learn directly from a senior executive with wide-ranging business exposure
• Growth Opportunities: Build the foundation for a future in business, strategy, or operations
• Meaningful Work: Make an impact behind the scenes of a private investment environment
• Mentorship: Get insight, feedback, and guidance from a seasoned industry leader
• Competitive Package: Attractive remuneration and performance-based growth