Executive Assistant to Director

Stafflink Services Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

An established investment and management group in Singapore seeks an experienced Executive Assistant to manage front office operations, support HR tasks, and oversee vendor management. The ideal candidate should have at least 3 years of administration experience and be proficient in Microsoft Office. This role requires flexibility with travel and work hours. Interested candidates are encouraged to apply.

Qualifications

• At least 3 years of relevant experience in administration or executive support.
• Proficient in Microsoft Office.
• Willingness to travel and work flexible hours.

Responsibilities

• Manage front office operations including reception and correspondence.
• Oversee vendor and procurement matters.
• Support HR-related tasks including onboarding and training coordination.
• Maintain IT and system operations by liaising with vendors.
• Manage the Director’s calendar and communications.
• Coordinate travel arrangements including visas and itineraries.
• Handle personal errands and household coordination.
• Assist with confidential correspondence.
• Oversee office property management and vendor coordination.
• Track company assets and prepare reports.
• Support office renovation or expansion projects.
• Monitor administrative budgets and compliance.

Skills

Microsoft Office proficiency

Fast-paced multi-tasking

Administration

Education

Diploma or higher qualification

Job description

Monday to Friday: 9:00 a.m. – 6:00 p.m.

Work location: Tanjong Pagar (walking distance from the MRT)

A well-established investment and management group that oversees diversified business operations across various sectors.

Key Responsibilities

• Manage front office operations including reception, correspondence, and visitor coordination.

• Oversee vendor and procurement matters such as office supplies, service contracts, and facility maintenance.

• Support HR-related tasks including onboarding, training coordination, and employee engagement activities.

• Maintain smooth IT and system operations by liaising with vendors.

• Manage the Director’s calendar, schedule, and communications with utmost discretion.

• Coordinate domestic and overseas travel arrangements including visas, hotels, and itineraries.

• Handle personal errands and household-related coordination when required.

• Assist with confidential correspondence and follow-up actions.

• Accompany the Director for meetings or trips when necessary.

• Oversee office property management, lease agreements, and vendor coordination for maintenance and security.

• Track company assets and prepare related reports for management review.

• Support office renovation or expansion projects, ensuring cost control and timely completion.

• Monitor administrative budgets and ensure compliance with safety and facility standards.

Requirements

• Diploma or higher qualification with at least 3 years of relevant experience in administration or executive support.

• Proficient in Microsoft Office and comfortable with fast-paced, multi-faceted responsibilities.

• Willingness to travel and work flexible hours when required.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090