Executive Assistant to Chief Secretary — Strategic Support

The Salvation Army Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A community service organization in Singapore is seeking an Executive Assistant to provide comprehensive administrative support to the Chief Secretary. The role requires managing communications, organizing logistics for events, and ensuring efficient office operations. Ideal candidates will possess a minimum diploma in business administration and have strong organizational and communication skills. Proficiency in Microsoft Office is essential. Join a meaningful organization dedicated to serving the underprivileged.

Qualifications

• Minimum Diploma in Business Administration, Event Management, or a related discipline.
• Strong organisational, coordination, and multitasking abilities.
• Excellent interpersonal skills for professional interactions.
• Demonstrates discretion and sound judgement in sensitive matters.

Responsibilities

• Provide comprehensive administrative and executive support.
• Manage incoming calls with professionalism and discretion.
• Draft and format correspondence and reports for review.
• Assist in managing emails and tracking follow-ups.
• Coordinate communications with international leaders.
• Maintain an up-to-date filing system for confidential documents.
• Prepare the Territorial Calendar and coordinate events.

Skills

Strong organisational abilities

Excellent communication skills

Attention to detail

Time management

Education

Diploma in Business Administration or related discipline

Tools

Microsoft Office (Excel, Word, PowerPoint, Outlook)

Job description

A community service organization in Singapore is seeking an Executive Assistant to provide comprehensive administrative support to the Chief Secretary. The role requires managing communications, organizing logistics for events, and ensuring efficient office operations. Ideal candidates will possess a minimum diploma in business administration and have strong organizational and communication skills. Proficiency in Microsoft Office is essential. Join a meaningful organization dedicated to serving the underprivileged.