Executive Assistant (Strategic Scope) – Private Office

NADATHUR FAREAST PTE. LTD.; Singapore; On-site; SGD 90,000 - 180,000; Full time

Job summary

NADATHUR FAREAST PTE. LTD. seeks a high-caliber Executive/Private Office Assistant to support the Principal across personal, household, and governance duties.

The role blends structured execution with financial literacy, requiring discretion and the ability to manage multiple priorities in a fast-paced private office setting. You will coordinate calendars, travel, and documentation, ensuring timely delivery and precise records, while partnering with the House Manager and Senior Admin Associate

Qualifications

• Structured and organised approach to complex, multi-topic work.
• Clear, concise written and verbal communication.
• Ability to manage multiple priorities in a dynamic environment.
• Financial literacy and comfort with numbers, budgets, and governance paperwork.

Responsibilities

• Plan, prioritise and coordinate inputs across personal, household, and governance commitments.
• Ensure tasks and commitments are tracked and completed reliably without follow-up.
• Draft and refine emails, summaries, and key documents clearly and concisely.
• Manage Principal's calendar, travel, logistics, and key engagements end-to-end.
• Maintain simple systems and trackers across the Private Office for clarity and handovers.
• Coordinate with House Manager, SAA, and Bangalore team for alignment and updates.
• Track household expenses, budgets, and payments; safeguard sensitive documents.
• Oversee multi-property portfolio: renovations, vendor workstreams, tenancy, and records.

Skills

Structured thinking

Execution & follow-through

Attention to detail

Financial literacy

Multitasking

Discretion

Cross-functional communication

Job description

Role Purpose

This role acts as a key support to the Principal, ensuring structure, clarity, and reliable follow-through across a complex, multi-part environment spanning personal, household, and governance responsibilities.

The role combines strong execution with structured thinking - enabling smooth day-to-day functioning while supporting the Principal with clear inputs, organised information, and well-managed priorities.

Because the Private Office spans business and financial administration, oversight of a multi-property household, and the coordination of family and education matters, the role calls for an unusually broad profile: someone who combines the rigour and financial literacy of a professional or financial-services background with hands-on, service-oriented personal-support experience, and who moves easily between structured, analytical work and practical, day-to-day execution.

Core Responsibilities

1. Planning, Prioritisation & Coordination

• Support the Principal in managing priorities by structuring inputs and surfacing key considerations
• Translate discussions and decisions into clear next steps and timelines
• Maintain visibility across personal, household (Singapore & Bangalore), and governance commitments
• Identify potential conflicts or gaps and flag proactively
• Maintain visibility across family schedules (including school, medical, and enrichment activities), ensuring alignment with overall priorities and commitments

2. Execution & Follow-Through

• Ensure tasks, decisions, and commitments are tracked and completed reliably
• Maintain momentum across multiple work streams without requiring follow-up
• Coordinate across stakeholders to ensure timely and accurate execution

3. Communication & Information Management

• Draft and refine emails, summaries, and key documents in a clear, structured manner
• Ensure all communication is concise, complete, and aligned with intent
• Maintain organised systems for documents, trackers, and records

4. Calendar, Travel & Logistics Management

• Oversee and manage the Principal's calendar to ensure effective time use and preparation
• Plan and coordinate travel, logistics, and key engagements end-to-end
• Work closely with the House Manager and Senior Admin Associate (SAA) to ensure seamless execution

5. Systems & Workflow Coordination

• Maintain and improve simple systems, trackers, and workflows across the Private Office
• Support clarity of roles, responsibilities, and handovers across the team
• Contribute to building structured ways of working that reduce reliance on ad hoc coordination

6. Stakeholder & Household Coordination

• Coordinate effectively with the House Manager, SAA and Bangalore team
• Act as a central point for aligning schedules, priorities, and updates
• Ensure smooth communication across internal and external stakeholders
• Coordinate with educational, medical, and other service providers as required, ensuring continuity and follow-through

7. Financial, Governance & Administrative Support

• Track and reconcile household and personal expenses, budgets, and recurring payments, keeping clear and up-to-date records
• Prepare, organise, and safeguard sensitive documentation - including financial, banking, insurance, tax, visa, and immigration paperwork
• Liaise with banking, insurance, tax, legal, and other professional service providers to ensure requirements are met accurately and on time
• Support governance-related administration by maintaining organised records and ensuring obligations and deadlines are tracked
• Apply financial literacy and comfort with numbers when reviewing statements, summaries, and reports for accuracy before they reach the Principal

8. Property & Household Portfolio Oversight

• Coordinate oversight of a multi-property residential portfolio (Singapore, Bangalore, and elsewhere), keeping schedules, contracts, and records in order
• Manage renovation, interior, maintenance, and vendor workstreams end-to-end - from sourcing and quotes through to completion and follow-up
• Administer tenancy, contract, and service arrangements, tracking renewals, obligations, and payments
• Coordinate domestic staff matters - including recruitment, scheduling, visas, and day-to-day supervision - in partnership with the House Manager

Position Within Structure

• Reports directly to Principal
• Works alongside: House Manager (household operations & execution) and Senior Admin Associate (admin execution & documentation)
• Responsible for ensuring alignment, clarity, and follow-through across all areas

Ideal Candidate Profile

Thinking & Working Style

• Structured and organised in approach
• Able to bring clarity to information and communicate concisely
• Comfortable managing multiple priorities in a dynamic environment

Core Capabilities

• Strong execution and follow-through
• Good judgment and ability to prioritise
• Ability to work across personal and professional contexts
• High attention to detail and accuracy
• Financial literacy and confidence handling numbers, statements, budgets, and administrative or governance paperwork
• Ability to oversee multiple household and property workstreams (renovations, vendors, contracts) in parallel
• Experience coordinating family, education, and medical matters with discretion and continuity
• Proven ability to multitask and hold many moving parts together without dropping detail

Behavioural Traits

• Calm, steady, and dependable
• Professional, discreet, and trustworthy
• Proactive while remaining aligned to direction
• Collaborative and easy to work with

Experience

• 6-10 years in roles such as:
• Executive Assistant to senior leadership in Private office / family office support roles
• Experience in high-trust, fast-paced environments preferred
• Background that pairs professional or financial-services experience (e.g., finance, investment, professional services, or operations) with executive or personal-assistant support to Principals, HNWIs, or family offices
• Track record of managing both business and personal affairs in parallel, with strong planning, organisation, and multitasking ability
• Experience overseeing personal property portfolios, renovations, or household operations is a strong advantage
• Experience coordinating family, education, and medical matters is an advantage
• Financial literacy and comfort with numbers, budgets, and administrative documentation is an advantage