Executive Assistant / Secretary (WEST, Govt Healthcare) #HZT

Recruit Express Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an experienced Executive Assistant to support administrative functions in a healthcare setting. Key responsibilities include managing clinicians' schedules, coordinating training programs, and handling office management tasks. The ideal candidate has a diploma and at least 2 years of relevant experience, along with strong proficiency in Microsoft Office Suite, particularly Excel. This position offers a dynamic work environment with a focus on teamwork.

Qualifications

• 2+ years of relevant administrative experience, preferably in healthcare settings.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Maintain and update comprehensive clinical staff rosters.
• Coordinate and manage logistics for regular clinical and leadership meetings.
• Manage complex calendars for the leadership team.
• Coordinate training plans with internal stakeholders and external vendors.
• Liaise with Facility Management and vendors to address office maintenance issues.

Skills

Organizational skills

Multitasking abilities

Strong communication skills

Proficiency in Microsoft Office Suite

Advanced Excel skills

Education

Diploma in any discipline

Job description

Executive Assistant / Secretary (WEST, Govt Healthcare) #HZT

Singapore | Posted: Nov 03, 2025

Administrative Coordination and Meeting Management

• Maintain and update comprehensive clinical staff rosters, including leave schedules and on‑call arrangements for clinicians, administrators, and allied health professionals
• Coordinate and manage logistics for regular clinical and leadership meetings, including scheduling, room bookings, and follow‑up actions
• Manage complex calendars for leadership team, ensuring efficient time management

Training and Development Support

• Coordinate training plans with internal stakeholders and external vendors for staff
• Manage training records, track Continuing Professional Education (CPE) points, and facilitate CPE point applications
• Document and report on training programs and progress
• Process EPIC system access requests for staff

Office and Facility Management

• Liaise with Facility Management, vendors to address and resolve office maintenance issues promptly
• Process monthly bills and claims, ensuring timely submission for payment
• Conduct comprehensive office orientations for new hires, including safety and security briefings

Requirements

• Diploma in any discipline
• 2+ years of relevant administrative experience, preferably in healthcare settings
• Strong proficiency in Microsoft Office Suite, with advanced Excel skills
• Excellent organizational and multitasking abilities
• Strong communication skills and attention to detail
• Ability to work independently and collaboratively in a fast‑paced environment