Executive Assistant/Secretary (CEO/Chairman Support)

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A financial institution is seeking an Executive Assistant to support the CEO/Chairman. The role requires managing schedules, preparing communications, and overseeing meetings with high-level stakeholders. Candidates should have at least 5 years of experience in relevant fields and be bilingual in English and Mandarin. This is a permanent position based in Singapore offering a competitive salary and benefits.

Benefits

Performance Bonus

14 Days Annual Leave

Qualifications

• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.

Responsibilities

• Serve as the primary strategic partner to the Chairman, managing administrative functions.
• Manage relationships with board members, investors, and other stakeholders.
• Prepare executive-level communications and presentations.
• Orchestrate board meetings and corporate functions.
• Provide holistic support across professional and personal domains.
• Manage special projects and confidential assignments.

Skills

Office management

HR administration

Bilingual in English and Mandarin

Understanding of Singapore employment laws

Education

Diploma/Degree in Business Administration, HR or related field

Job description

Position: Executive Assistant/Secretary (CEO/Chairman Support)

Location: Chinatown

Working hours: Monday - Friday, 9:30 AM - 6:30 PM

Salary: Up to $6000 + Performance Bonus + 14 Days Annual Leave

Duration: Permanent

Industry: Financial Institution

Main Responsibilities

• Serve as the primary strategic partner to the Chairman, optimizing their schedule and managing all administrative and logistical functions.
• Act as the key representative and gatekeeper for the Chairman's office, managing relationships with board members, investors, and other key stakeholders.
• Prepare and polish executive-level communications, presentations, and briefing materials for high-stakes meetings.
• Orchestrate all aspects of board meetings, executive offsites, and other corporate functions with flawless execution.
• Operate with a high degree of foresight, anticipating needs and proactively resolving issues to ensure seamless operations.
• Provide holistic support across professional and personal domains, enabling the Chairman to maintain focus on strategic priorities.
• Independently manage special projects and confidential assignments with absolute discretion and integrity.
• Other ad-hoc activities assigned.

Requirements

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Bilingual in English and Mandarin to converse with Mandarin speaking associates.

Email to: [e-mail]
or call me at: 6398 5682 for more information.